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Commissioners’ Journal June 24 PDF Print E-mail
Tuesday, July 02, 2013 6:51 PM

 

 

Commissioners’ Journal June 24, 2013

 

This 24th day of June, 2013, the Board of County Commissioners met in regular session with the following members present: Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk.

 

IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 054)

Mr. Tony Zartman moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the CCCP Fund (Fund 054), to-wit;

054-001-00001/CCCP/Equipment Expenses AMOUNT: $15,000.

 

IN THE MATTER OF MAINTENANCE ASSESSMENTS FOR THE DUPLICATE YEAR 2013, COLLECTED IN 2014, ON JOINT DITCHES WITH PUTNAM COUNTY ORC 6137.03

This 24th day of June, 2013, the Joint Board of County Commissioners of Paulding and Putnam Counties met in regular session in the Conference Room of the Paulding County Commissioners’ Office with the following members present:

PAULDING COUNTY Fred Pieper – Present, Tony Zartman – Present, Roy Klopfenstein – Present

PUTNAM COUNTY Travis Jerwers – Present, Vincent Schroeder – Absent, John Love – Present

Mr. Roy Klopfenstein moved to adopt the following resolution:

WHEREAS, Ryan Mapes, Paulding County SWCD Ditch Maintenance, has reported the proposed maintenance collections for the 2013 duplicates with Paulding and Putnam Counties, information sheets attached, and should be placed on the 2013 tax duplicate, to be collected in 2014, for maintenance; now, therefore

BE IT RESOLVED, by the Joint Board of County Commissioners of Paulding and Putnam Counties, that in order to provide such maintenance funds, it is deemed necessary to run the attached listed ditches on the 2013 tax duplicate, to be collected in 2014, for collection for one (1) year only, at the percentage and the amount provided based on the benefits, and that the same be and is hereby levied upon such benefited areas as aforesaid, all in accordance with the provisions of Section 6137.03 of the Revised Code of Ohio; and be it further

RESOLVED, that the Auditors of Paulding and Putnam Counties are hereby ordered and directed to place such ditch maintenance assessments on the 2013 tax duplicate, to be collected in 2014, of the respective counties; and be it further

RESOLVED, that it is found and determined that all formal actions of this Board concerning and relating to the adoption of this Resolution were so adopted in an open meeting of this Board and that all deliberations of this Board and any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.

Motion carried.

 

IN THE MATTER OF APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE PAULDING COUNTY BOARD OF COMMISSIONERS AND THE DEFIANCE COUNTY BOARD OF COMMISSIONERS FOR A JOINT COUNTY DEPARTMENT OF JOB AND FAMILY SERVICES TO BE KNOWN AS THE DEFIANCE-PAULDING CONSOLIDATED DEPARTMENT OF JOB AND FAMILY SERVICES

Mr. Tony Zartman moved to adopt the following resolution:

WHEREAS, Paulding and Defiance County Boards of County Commissioners (hereinafter: Boards) have determined that they share common concerns and desire to provide the best possible services to persons seeking services from a consolidated Department of Job and Family Services, including but not limited to, income maintenance programs (food assistance, Medicaid, cash assistance), child welfare, adult social services, and workforce development in their respective counties; and

WHEREAS, said Boards have determined that by cooperating with one another and coordinating their powers and duties with the establishment of a Joint County Department of Job and Family Services under Section 329.40 of the Ohio Revised Code, their respective counties' residents will be benefited and better served; and

WHEREAS, that in consideration of the mutual promises contained herein, the governing bodies agree as follows: that the Board of Paulding County Commissioners does hereby approve the Memorandum of Understanding between the Defiance County Board of Commissioners and the Paulding County Board of Commissioners, now, therefore

BE IT RESOLVED, that there shall be and is established a Joint County Department of Job and Family Services by and for the Board of County Commissioners of two (2) counties which shall be known as the Defiance-Paulding Consolidated Job and Family Services. The member counties will be in effect commencing July 1, 2013, and fully implemented on October 1, 2013, in accordance with Ohio Revised Code Section 329.40.; and be it

FURTHER RESOLVED, that it is found and determined that all formal actions of this Board and of any of its committees concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board or committees, and that all deliberations of this Board and of any of its committees that resulted in such formal actions, were in meetings open to the public in compliance with the law.

 

RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX IN EXCESS OF THE TEN MILL LIMITATION

Mr. Roy Klopfenstein moved the adoption of the following resolution:

WHEREAS, the amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of said Paulding County, Ohio; therefore be it:

RESOLVED, by the Board of County Commissioners, Paulding County, Ohio, two-thirds of all members elected thereto concurring, that it is necessary to levy a tax in excess of the ten mill limitation for the benefit of the Paulding County Carnegie Library for the purpose of CURRENT OPERATING EXPENSES OF THE LIBRARY, IN ACCORDANCE TO REVISED CODE SECTION 5705.03 & 5705.23 at a rate not exceeding 2.17 mills for each dollar of valuation, which amounts to $.217 for each one hundred dollars of valuation for a renewal continuous levy, commencing tax year 2014, first due in calendar year 2015 and for a continuing period of time.

RESOLVED, that the question of levying additional taxes be submitted to the electors of said Paulding County at the General Election to be held at the usual voting places within said Paulding County on the 5th day of November, 2013; and be it further;

RESOLVED, that said levy be placed upon the tax list of the current year after the February settlement next succeeding the election, if a majority of the electors voting thereon vote in favor thereof; and be it further;

RESOLVED, that the Clerk of the Board of County Commissioners be and is hereby directed to certify a copy of this Resolution to the Board of Elections, Paulding County, Ohio, this resolution is to be passed and certified to the Board of Elections 90 days prior to the election upon which it will be voted and notify said Board of Elections to cause notice of election on the question of levying said tax to be given as required by law.

[Mr. Fred Pieper abstained from vote.]

 

IN THE MATTER OF APPROVING FAMILY CHILDREN FIRST AND HELP ME GROW FY '14 BUDGETS

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, the Board of County Commissioners have reviewed and does hereby approve Family Children First and Help Me Grow FY '14 Budgets for the fiscal year beginning July 1, 2013, through June 30, 2014.

 

IN THE MATTER OF THE PAULDING COUNTY COMMISSIONERS ENTERING INTO AN AGREEMENT WITH THE CHILD SUPPORT ENFORCEMENT AGENCY FOR OFFICE SPACE COST

Mr. Tony Zartman moved to adopt the following resolution:

WHEREAS, the Paulding County Child Support Enforcement Agency (CSEA) leases office space at 201 E. Caroline St., Paulding, Ohio, a building owned by the Paulding County Commissioners; and

WHEREAS, a debt was incurred by the Paulding County Commissioners to remodel the building; and

WHEREAS, the Ohio Department of Job and Family Services determines the monthly payment to be made by the CSEA; now therefore

BE IT RESOLVED, that the Paulding County Commissioners enter into an agreement with the CSEA for a lease effective July 1, 2013, in the amount of $1,012.91 per month, for a total of $12,154.92 per year; and be it further

RESOLVED, that the payments will be used solely to pay principal and interest on any debt instrument arranged by the Paulding County Commissioners.

 

IN THE MATTER OF ENTERING INTO A CONTRACT FOR CHILD DAYCARE SERVICES WITH NOCAC

Mr. Tony Zartman moved to adopt the following resolution:

WHEREAS, the Director of Paulding County Department of Job & Family Services has requested authorization to enter into a contract for child daycare services with NOCAC; now, therefore

BE IT RESOLVED, the Board of County Commissioners does hereby approve and authorize the request to enter into a contract, dated June 19, 2013, for the period July 1, 2013, through June 30, 2014, with NOCAC for child daycare services.

 

MEETING NOTES OF APPOINTMENTS

Tony Langham, PCED - Phone conference - Mr. Langham provided the Commissioners with an update on the interviewing process for the Director position. He noted six applicants were interviewed, with four being called back for a second interview this week.

 

Jim Langham, Paulding Progress - The topic of today's news story was the Moving Ohio Forward (MOF) grant. The Commission Pieper provided Mr. Langham with information regarding the MOF grant. He explained that Maumee Valley Planning Organization (MVPO) applied for and administers the grant for Paulding County. The grant dollars are to be utilized to demolish dilapidated, vacated/abandoned residential structures. The Commissioners' Office recently sent letters to Paulding County Village Mayors and Township Trustees, encouraging them to submit application for such projects within their jurisdiction. Fifteen projects were submitted for consideration. The Commissioners and Matt Davis (MVPO representative) ranked the fifteen suggested structures in order of severity. Matt Davis met recently with the Commissioners and reported three projects are completed, with six more under way. The remaining projects are pending and will be looked at in order if funds remain. The MOF grant was originated as a result of mishandled foreclosure procedures. Grant dollars up to $500,000 require no local matching dollars. Paulding County's award was $104,000. Mr. Davis noted Paulding County could be eligible for more funding if those counties receiving over $500,000 do not have the matching funding.

 

The Commissioners passed a resolution declaring it necessary to levy a tax in excess of the ten mill limitation for the Paulding County Carnegie Library. The resolution allows for a renewal continuous levy (see resolution above). The Commissioners requested an opinion from the Prosecuting Attorney addressing the question of whether or not a tax levy can be repealed once imposed. Referencing ORC §3519.01, any law, including a tax levy, that is imposed can be reviewed by the voters by referendum. 'The process as set forth in the section provides that upon submission of the referendum question to the Secretary of State through the local Board of Elections with one hundred qualified signatures of registered voters the matter may be planed before the electorate.' (From the Prosecuting Attorney's opinion letter to the Commissioners dated June 20, 2013.)

 

Jeff Hollis, All-Trades Restoration - Mr. Hollis provided an update on the sandstone restoration at the Courthouse. He noted issues with the flat roofing on all four main entrances of the Courthouse. Mr. Hollis reported the restorative patch-work being done will eventually 'pop out' due to water run-off from the flat roofs into the columns. The Commissioners will look further into this issue.

 

Lou Ann Wannemacher, County Treasurer - Ms. Wannemacher presented paperwork for signatures to pay the interest on the sewer project. She reported utilizing an OWDA interest assistance grant; however, payment from the sewer fund is required before the grant will reimburse.

 

Deb Mack, Kevin Wiseman, State Auditor; Lou Ann Wannemacher, County Treasurer; and Claudia Fickel, County Auditor - The Bureau of Workers' Compensation refund was the topic of discussion. The state auditors recommended the correct way to track the pay-in.

 

Georgia Dyson, Dog Warden - Ms. Dyson met with the Commissioners her current work status. They asked how she is recovering from her recent injury. She reports having physical therapy three times a week. Several job-related issues were discussed. The necessity for a more professional relationship (employee/employer), being respectful of each other's time, vehicle update, and job status were other topics reviewed. Ms. Dyson noted she has chosen to work 8:00 a.m. to 4:00 p.m. beginning July 1 when her position begins under the supervision of the Sheriff. The Commissioners voiced their concern about Ms. Dyson being on her own and recommended that Mr. Huckabaa stay on as assistant yet this week. They asked that his hours be limited as she takes on more of her job duties. Ms. Dyson mentioned the kennel yard needs to be mowed more frequently and the weeds around the buildings and fence taken care of. The Commissioners will follow up on the yard maintenance. Ken Huckabaa joined the meeting and the Commissioners voiced their appreciation of his assistance during Georgia's down time. The Commissioners advised Mr. Huckabaa he could assist until June 30. Mr. Huckabaa reported he has checked on peace officers' training classes at Vantage. They begin in September and run through May.

 

Corey Walker, DJFS - Mr. Walker reported that Ohio Department of Job and Family Services Director, Michael Colbert, has expressed a desire to visit Paulding County's facility. Mr. Walker will keep the Commissioners informed if a date is set for such a visit. There was discussion on the purchase of the building on Dooley Drive and its financing options. The Commissioners will look into interim financing until a bond can be secured.

 

Travis Jerwers and John Love, Putnam County Commissioners - Jt. Ditch Maintenance meeting (see resolution above).