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Commissioners’ Journal March 27, 2013
Wednesday, April 10, 2013 5:34 PM

This 27th day of March, 2013, the Board of County Commissioners met in regular session with the following members present: Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk

IN THE MATTER OF AUTHORIZING THE PAULDING COUNTY AUDITOR TO PAY ADMINISTRATION FEES TO PAULDING COUNTY ECONOMIC DEVELOPMENT FOR ECONOMIC REPAYMENT LOAN FUND (FUND 080)

Mr. Tony Zartman moved to adopt the following resolution;

WHEREAS, the rules issued by the Ohio Department of Development state that 20% of the interest income and principal received from the Economic Repayment Loan Fund annually and other fees associated with preparation and filing of applications may be withdrawn for administration; and

WHEREAS, Paulding County Economic Development submitted a request to the Paulding County Commissioners to pay the administrative fees for July 1, 2012, through December 31, 2012; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize payment of administrative fees for the second half of 2012, July 1, 2012, through December 31, 2012, in the amount of Eight Thousand Two Hundred Sixty-Three and 36/100 Dollars ($8,263.36) from the Economic Repayment Loan Fund 080 to Paulding County Economic Development in the form of a check.

 

IN THE MATTER OF AWARDING BID FOR THE COURTHOUSE EXTERIOR WINDOW AND TRIM PAINTING PROJECT

Mr. Tony Zartman moved to adopt the following resolution;

WHEREAS, on March 20, 2013, at 9:00 a.m., four (4) proposals were received for the Courthouse Exterior Window and Trim Painting Project; and

BE IT RESOLVED, that, after review of the aforementioned proposals, the Board of County Commissioners does hereby award the Courthouse Exterior Window and Trim Painting Project to Monroe Painting and Sandblasting, 188 S. Mumaugh Rd., Lima OH 45804, in the amount of $24,350, including the addition of primer coat for an additional amount of $8,525, for a total amount of $32,875.

 

IN THE MATTER OF AWARDING BID FOR THE COURTHOUSE DECRA STEEL ROOF SYSTEM INSTALLATION PROJECT

Mr. Tony Zartman moved to adopt the following resolution;

WHEREAS, on March 20, 2013, at 9:30 a.m., five (5) proposals were received for the Courthouse Decra Steel Roof System Installation Project; and

BE IT RESOLVED, that, after review of the aforementioned proposals, the Board of County Commissioners does hereby award the Courthouse Decra Steel Roof System Installation Project to Greg Huey Construction Inc., 4814 W. 300 N., Pennville IN 47369, in the amount of $109,762.40.

 

MEETING NOTES OF APPOINTMENTS

 

Niki Warncke, Maumee Valley Planning Organization - Ms. Warncke conducted the Second Public Hearing for the Paulding County FY 2013 CHIP Program. She explained she will be applying on behalf of Paulding County to the Ohio Development Services Agency (ODSA), Office of Community Development (OCD) for funding under the Community Housing Improvement Program (CHIP), a federally funded program administrated by the state. Applications to the ODSA are due April 5, 2013. Paulding County is eligible for $400,000 for Fiscal Year 2013 CHIP funding. Ms. Warncke reviewed the proposed Paulding County CHIP activities for Fiscal Year 2013. Work on the FY 13 activities are to be completed by December 31, 2015.

Claudia Fickel, County Auditor - Ms. Fickel presented the March Sales Tax, General Fund Receipts, and General Fund Expenses reports for the Commissioners’ review. Ms. Fickel requested permission to utilize the Commissioners’ Chambers on Monday, May 13, 2013, to conduct Board of Revision (BOR) hearings. She also commented the Ohio Department of Development has not yet certified the number of Ohio domiciled workers on the Iberdrola (Blue Creek) Wind Farm project. This certification is necessary to calculate the service fee and PILOT for the wind farm. Ms. Fickel noted that various county entities will need the dollar amounts to work on their 2014 budgets. The Commissioners agreed to follow-up on this.

R.J. Kunkle, The Traditions Group - Mr. Kunkle requested a meeting with the Commissioners to discuss the DECRA roof and installation. He cautioned the Commissioners that improper installation could result in a poor outcome.

Georgia Dyson, County Dog Warden - Ms. Dyson had a quote from Integrity for a 1/2 ton, 4-wheel drive truck. She is utilizing the government vehicle buying program. The Commissioners advised her to order the truck. Ms. Dyson reported she had 30 phone calls relating to her Dog Warden duties last Friday. She handled a couple of dogs that perished as a result of a fire.

Angie Grothause - Ms. Grothause and her father met with the Commissioners to discuss Auglaize Sewer Project issues. There was discussion regarding the installing of a tap, tap fees, and past debt maintenance fees. The Commissioners advised Ms. Grothause to coordinate the installation of a tap with the project’s maintenance supervisor. Ms. Grothause also requested a letter be sent to the adjacent landowner to ensure there would be no complications in using the right of way.

 

AUDIT COMMITTEE

 

This 27th day of March, 2013, Commissioners Tony Zartman, and Roy Klopfenstein met with the following members of the Audit Committee: Claudia Fickel, County Auditor; Suzanne Rister, County Court Judge, Lou Ann Wannemacher, County Treasurer, Carol Temple, County Recorder, and Cindy Peters, Clerk.

Treasurer Lou Ann Wannemacher reviewed the Sales and Use Tax for February report for March. Sales tax was $185,346.06, up from February, 2013, by $40,555.93; and up $21,052.16 from March, 2012. March sales tax revenue was up $17,885.96 from the three-year monthly average (2011-2013), and up $21,575.39 from the six-year monthly average (2008-2013).

Claudia Fickel then distributed the General Fund Receipts and Expenses Report ending February 2013. General Fund receipts of $1,041,716.37 (which includes settlement) were up from January 2013, by $758,971.58. February, 2013, revenue was up from February, 2012, by $101,982.04 and up from the four-year average (2009-2012) for February by $627,290.46. General Fund expenses for February were down $145,401.48 from January; however, up from February 2012, expenses by $86,094.21. Expenses were up $98,151.69 from the four-year average (2009-2012) for February.

In other business, donations to the Herb Monroe Memorial Park were discussed. Commissioner Zartman announced the Commissioners awarded the Courthouse Exterior Window and Trim Paining Project and the Courthouse Decra Steel Roof System Installation Project. He then noted the payment received from the sale of the old jail will be paid into the Capital Improvements Fund. Mr. Zartman commented Steve Denning will begin the improvements to the Courthouse employee break room soon.

Treasurer Lou Ann Wannemacher noted how the Governor’s proposed change in the Ohio sales tax might effect the county. Auditor Claudia Fickel explained the increase in expenses in the General Fund for February was largely due to a shortfall in the health insurance fund and the request from non-mandated entities’ allocations

Meeting was adjourned. Next meeting will be April 24, 2013.