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Commissioners’ Journal June 26 PDF Print E-mail
Tuesday, July 02, 2013 7:01 PM



Commissioners’ Journal June 26, 2013


This 26th day of June, 2013, the Board of County Commissioners met in regular session with the following members present: Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk.



A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:07 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.

At 8:37 a.m., all members present agreed to adjourn the executive session and go into regular session.



Mr. Tony Zartman moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the County Health Plan Fund (Fund 088), to-wit;

FROM: 088-001-00002/County Health Plan/ProClaim Plus Administration Fee

TO: 088-001-00001/County Health Plan/ProClaim Reimbursement AMOUNT: $120,988.80



This 26th day of June, 2013, being the day advertised in the West Bend News, a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code, bids were received and opened for the 2013 County Chip Seal Project Project:


Henry W. Bergman, Genoa $80,681.58

Ward Construction, Leipsic $85,487.85

The Paulding County Engineer's estimate for the project is $93,798.73. The specifications will be studied with a determination to be made later.



Mr. Tony Zartman moved to adopt the following resolution:

WHEREAS, Section 4123.29 of the Ohio Revised Code permits the establishment of employer group rating plans in order to group the experience of employers for workers’ compensation rating purposes; and

WHEREAS, the County Commissioners’ Association of Ohio (CCAO) acting through CCAOSC, its Service Corporation, as sponsoring organization within the meaning of Section 4123.29 and the regulations associated with same, establishes a group for the benefit of its membership for the purpose of obtaining a group rating pursuant to Section 4123.29 of the Ohio Revised Code and the name of the plan is CCAO Workers’ Compensation Group Rating Plan referred to as the “CCOA Group Rating Plan”; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby enter into a Workers’ Compensation Group Rating Plan Agreement with CCOA Service Corporation as of June 26, 2013, for 2014, for the purpose of achieving lower workers’ compensation rates resulting in the establishment of safer working conditions and environments.



Mr. Tony Zartman moved to adopt the following resolution:

This 26th day of June, 2013, the Board of County Commissioners approved the following appointment effective July 1, 2013, at the hourly rate of $11.15 per hour, to-wit:

Brandon Shuherk – Assistant Deputy Dog Warden



This 26th day of June, 2013, Commissioners Fred Pieper, Tony Zartman, and Roy Klopfenstein met with the following members of the Audit Committee: Claudia Fickel, County Auditor; Suzanne Rister, County Court Judge; Lou Ann Wannemacher, County Treasurer; Carol Temple, County Recorder; Travis McGarvey, County Engineer; Ann Pease, Clerk of Courts; Cindy Peters, Commissioners' Clerk; and Tiffany Beckman, Common Pleas Judge.

Treasurer Lou Ann Wannemacher distributed and reviewed the Sales and Use Tax for April, received in June. Sales tax received was $148,154.43; up from May 2013, by $11,666.30; however, down $7,180.86 from June 2012. June sales tax revenue was up $17,207.27 from the six-year monthly average (2008-2013).

Auditor Claudia Fickel then reviewed the General Fund Receipts and Expenses Report for May, 2013. General Fund receipts of $228,218.46 were down from April, 2013, by $125,272.11. May, 2013, revenue was up from May 2012, by $12,867.39 and also up from the four-year average (2009-2012) for May by $31,634.29. General Fund expenses for May were down $69,846.47 from April; however, up from May 2012, expenses by $81,464.44. Expenses were up $115,472.81 from the four-year average (2009-2012) for April.

In other business, Claudia Fickel announced Paulding County should be receiving a refund of premiums from the Bureau of Workers' Compensation in the amount of $44,000.00. There was discussion about the state budget bill, roll-back on new levies, Homestead exemption reform, and a state-wide sales tax increase.

Commissioner Zartman informed the committee of the purchase of a building on Dooley Drive to be utilized by Paulding County's Department of Job and Family Services. State funds though the Ohio Department of Job and Family Services will be used to pay the debt. He noted the current DJFS building will hopefully be used for various County offices for storage purposes.

In lieu of the recent change from being partially self-funded to a full service health insurance plan, Cindy Peters presented the suggestion of drawing the insurance premiums from the participating County entities' insurance line items. This procedure would; 1) eliminate the County entities having to write checks every month for their premiums, and 2) insure timely payments of the premiums to the health insurance carrier. This procedure is still in the "discussion' stage and will be reviewed by the Prosecuting Attorney for an opinion.

Mr. Zartman reported having recently spoken with Jeff Hollis of All Trades Historical Renovation LLC. Mr. Hollis agreed they will clean up sandstone dusting on windows when the project is completed. If anyone has concerns about clean-up, please contact the Commissioners' Office and they will relay the message to Mr. Hollis.

Ms. Fickel discussed the probability of the County having a capital asset policy because of the federal dollars being used in the County sewer project.



Brion Hanenkratt, E-911 - Mr. Hanenkratt met with the Commissioners to discuss the E-911 levy status. He advised that the next E-911 advisory committee meeting is July 8. At that time, they will determine if the levy will be a renewal or a replacement. They will provide documentation to the Commissioners so they can request the certification of estimated revenue the levy will generate from the County Auditor. After the certification is complete, the ballot language resolution will be done by the Prosecuting Attorney's Office. Both documents will come back to the Commissioners for the approval resolution. Both documents will then go to the Board of Elections to be put on the fall general election ballot. The deadline for filing a levy for the fall 2013, election is August 7, 2013. Mr. Hanenkratt noted he recently met with Randy Shaffer to test his handheld radio since the receivers were raised on the tower. Mr. Hanenkratt reported that his radio did have better reception from his home.

Travis McGarvey and Chad Crosby, Engineer's Office - 2013 Chip Seal bid opening (see resolution above).

Stephen Grassbaugh, Benesch, Friedlander, Coplan and Aronoff - Telephone conference call regarding financing the building being purchased on Dooley Drive. Mr. Grassbaugh agreed that a one year note may be secured until a 30-year bond can be arranged. He also recommended going to local banks as well as a bonding agency when the note comes due.

Jeff Hollis, All-Trades Historical Restoration, LLC - Mr. Hollis provided pictures of the damage as a result of water flowing from the flat roofs to behind the columns at the four main floor entrances to the Courthouse. The water then wicks out, pushing the tuckpointing out. It also causes internal damage to the wood around the entrances. Mr. Hollis presented a proposal to restore the entrances. The Commissioners will consider his proposal with a determination to be made at a later date.

Corey Walker, DJFS - The Commissioners provided Mr. Walker with an update on the building purchase and financing arrangements. Mr. Walker reported there is only one Paulding County resident on the cash assistance work program. Five people are on the food stamp work program. Those on these programs go to the Putnam County work site facility. Mr. Walker explained the gas voucher program, stating it is a federal requirement that vouchers be issued to those people on Medicaid to reimburse them for gas used to transport them to and from approved medical appointments.

Georgia Dyson, Dog Warden - Cindy Peters, Clerk to the Commissioners, presented paperwork from Bureau of Workers' Compensation (BWC), denying Ms. Dyson's claim. Ms. Peters explained that Ms. Dyson has the right to appeal BWC's decision in a timely manner. The Commissioners' Office, Ms. Peters explained, will wait for paperwork to determine if sick leave will need to be used for Ms. Dyson's time off. The Commissioners then presented Ms. Dyson with their letter to her, dated June 26, addressing Ms. Dyson's ability to serve in the position as Paulding County Dog Warden/Special Deputy as of 8:00 a.m. on June 1, 2013. The letter further explained Ms. Dyson will be placed on administrative leave without pay beginning at 8:00 a.m. on July 1, 2013, pending a written status decision from an appropriate medical professional. After reading the letter, Ms. Dyson responded by saying she feels the Commissioners are 'knit-picking' and requesting inappropriate medical information. The Commissioners assured her the information being requested is necessary to meet the requirements of her position at the Sheriff's Office.