|Commissioners' Journal June 27 EMA meeting|
|Wednesday, July 03, 2013 8:37 PM|
Commissioners’ Journal June 27, 2013
This 27th day of June, 2013, the Board of County Commissioners met in special session with the following members present: Fred Pieper, Roy Klopfenstein, and Nola Ginter, Clerk. Absent: Tony Zartman.
EMA RE-ORGANIZATIONAL MEETING
Commissioner Roy Klopfenstein welcomed those attending this special meeting to discuss re-organization of the Paulding County EMA at 7:04 p.m. at the Black Swamp Nature Center. There were 29 in attendance. Mr. Klopfenstein opened the meeting to address questions from the floor.
Q: The first question was about the validity of the resolutions signed by Villages and Townships prior to this meeting.
A: Prosecuting Attorney Joe Burkard explained how the re-organization process has ‘evolved’ from the original plans. As far as a time frame for the new plan to take effect, Mr. Klopfenstein noted the goal is August 1.
Q: Trustee Les Weidenhamer questioned the financing of the EMA once it is restructured and the reason for the change.
A: Commissioner Pieper responded the goal in restructuring is to provide more oversight and direction for the Director of the EMA. Mr. Burkard interjected that contributions from the Villages and Townships are not a mandate. Commissioner Pieper noted the importance of financially supporting the EMA to take advantage of the state and federal partial matching of funds. EMA Director Randy Shaffer interjected that once the EMA has been reorganized, each political subdivision will need to have a contract which should indicate the contribution they plan to make to the agency. Hopefully, contributions will be generous to limit appropriations from the General Fund.
Q: Is the reason for restructuring due to the current non-functioning board?
A: The goal for restructuring the EMA is to have a more involved advisory board who can report directly to the Commissioners whenever the need arises.
Trustee Mark Holtsberry of Jackson Township stated the EMA is a much needed agency. He recommended each subdivision continue to support the EMA with the same amount. Mr. Holtsberry would like to see at least one trustee on the advisory board.
John Moon, Mayor of the Village of Grover Hill, added he would suggest at least one mayor be on the board as well. Benton Trustee Randy Noggle proposed that the trustee association elect a representative for a two year term. Antwerp Mayor Tom Van Vlerah advised the village mayors could rotate (alphabetically by Village) for a two year term.
Washington Township Trustee Lonnie Lytle asked how frequently the Advisory Board would meet. Mr. Klopfenstein suggested quarterly.
Mayor Greg White of the Village of Paulding questioned why this meeting was even necessary since the Commissioners and the Prosecuting Attorney had visited several council and trustee meetings to secure signatures. Mr. Klopfenstein stated the Commissioners’ original plan was to have the Paulding EMA be under the supervision of the Paulding County Sheriff; but, have since decided to keep the agency under their tutelage. Tonight’s meeting is an effort make sure everyone is on the same page and agrees to the change in structure.
Mr. Shaffer then gave a brief history of Paulding County EMA from when he took the directorship. He noted he is anxious to work with the Commissioners. Mr. Shaffer emphasized that if a village or township decides not to be on board, they must finance their own EMA agency.
Oakwood Village Mayor Bud Henke asked if their village council signed the previous agreement, do they need to sign a new one? Mr. Burkard recommended a new resolution be passed and provided samples for the Villages and Townships to follow.
Jackson Township’s Fiscal Officer Mary Howard stated she would like to see the EMA budget, showing grant dollars and how they are spent. She would also like to review the mandates for an EMA agency.
It was suggested that an open EMA meeting could be held after the annual Township Trustees Meeting in January. The committee should meet quarterly. Mr. Shaffer reported he is currently working on a budget based on current contributions.