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Commissioners’ Journal July 3, 2013 PDF Print E-mail
Monday, July 22, 2013 1:41 PM

Commissioners’ Journal July 3, 2013

This 3rd day of July, 2013, the Board of County Commissioners met in regular session with the following members present: Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk.

EXECUTIVE SESSION

A motion was made by Mr. Tony Zartman to go into executive session at 8:02 a.m. with the County Prosecutor and the Paulding County Sheriff to discuss legal matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.

At 8:45 a.m. all members present agreed to adjourn the executive session and go into regular session.

 

IN THE MATTER OF ADVANCING FUNDS TO MOVING OHIO FORWARD FUND (FUND 190)

Mr. Tony Zartman moved to adopt the following resolution:

WHEREAS, Moving Ohio Forward is a grant from the Ohio Attorney General’s Office to be utilized for demolishing blighted residential structures; and

WHEREAS, it is necessary to make an advancement from the General Fund to cover expenses until receipt of the grant payment; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to;

ADVANCE: $8,100 FROM: 001-001-99999/General Fund/Commissioners/Advances Out

TO:  190-001-99999/Moving Ohio Forward/Advances In

be it FURTHER RESOLVED, that upon receipt of grant payment, $8,100 will be paid into General Fund/Commissioners/Advances Out (001-001-99999).

 

IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 185)

Mr. Tony Zartman moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Sanitary Sewer Rev Fund (Fund 185), to-wit;

185-001-00005/Sanitary Sewer Rev/Contract Services AMOUNT: $20,327.47

 

IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 190)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Moving Ohio Forward Fund (Fund 190), to-wit;

190-001-00001/Moving Ohio Forward/Miscellaneous Expense AMOUNT: $8,100

 

APPOINTMENT OF PAULDING COUNTY DOG WARDEN

Mr. Tony Zartman moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby approve the appointment of Mark Rassman as Paulding County Dog Warden/Deputy effective Saturday, July 6, 2013.

 

IN THE MATTER OF RECEIVING AND AWARDING QUOTES FOR GENERAL OBLIGATION NOTES

This 3rd day of July, 2013, the Board of County Commissioners received quotes from County banking institutions to borrow funds in the amount of $450,000.00 for the purchase of a building to house Paulding County Department of Job and Family Services; to-wit:

Local Bank                                         Interest Rate Interest Payment

Antwerp Exchange Bank                   1.50%                   $6,750.00

State Bank & Trust                            1.36%                   $6,205.00

First Financial                                    1.53%                   $6,980.52

A motion was made by Mr. Tony Zartman to accept the quote from State Bank & Trust for a general obligation note at an interest rate of 1.36%; and be it

RESOLVED, that the Board of County Commissioners does hereby authorize any two of the three Commissioners to sign the note. The note will be for one (1) year with the Prosecutor’s opinion to be included.

 

IN THE MATTER OF APPROVING THE VENDOR AGREEMENT BETWEEN DEFIANCE COUNTY BOARD OF COMMISSIONERS (WASTEWATER OPERATIONS) AND PAULDING COUNTY BOARD OF COMMISSIONERS FOR CHECKING PAULDING COUNTY LIFT STATIONS

Mr. Roy Klopfenstein moved to adopt the following resolution:

WHEREAS, this Agreement is entered into by and between the Paulding County Board of Commissioners (Owner) and the Defiance County Board of Commissioners - Wastewater Operations (Vendor) regarding services pertaining to the Jt. Auglaize River Sewer Project (Project); specifically, the lift stations located in the Paulding County section of the Project; and

WHEREAS, the Owner has determined that the Vendor shall perform such services as are described in Exhibit A to compete the project. The Vendor shall be responsible for coordinating, maintaining, and monitoring all services to complete the Project. However, any claims regarding line locations, repairs, replacements, and/or damage to wastewater operations equipment of the Owner for this Project shall remain the sole responsibility and liability of the Owner; and

WHEREAS, the Vendor will receive financial reimbursement for the above-referenced services, at a total sum of $13,000 annually for checking lift stations and recording pump hour readings, with additional services being billed for separately; and

WHEREAS, this vendor agreement is effective July 1, 2013, and will be in effect through June 30, 2014; now, therefore

BE IT RESOLVED, that the Board of County Commissioners of Paulding County does hereby approve the Vendor Agreement with the Defiance County Board of Commissioners for checking the Paulding County lift stations in the Project; and be it

FURTHER RESOLVED, that it is found and determined that all formal actions of this Board concerning and relating to the adoption of this resolution were so adopted in an open meeting of this Board and that all deliberation of this Board of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Section §121.22 of the Ohio Revised Code.

 

MEETING NOTES OF APPOINTMENTS

Carol Temple, County Recorder - Ms. Temple met with the Commissioners at their request to discuss her policy on setting a fee for copies. She stated her fees are set by the state at $2 a page for “recorded” documents. She further said that if the requestor does not require the assistance of her staff to make the copies or if the document requested is computer generated, a fee of 10 cents per page is collected.

Al Beamer, Fire Marshal - Mr. Beamer met with the Commissioners to discuss the condition of the back door to the Board of Elections. He reported the door should be replaced with one that opens out and has a crash bar. Mr. Beamer also noted some of the emergency exit signs need repair or upgrading.