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Commissioners’ Journal July 15, 2013
Thursday, July 25, 2013 8:09 PM

Commissioners’ Journal July 15, 2013

 

This 15th day of July, 2013, the Board of County Commissioners met in regular session with the following members present: Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk.

 

IN THE MATTER OF RENAMING A NEW REVENUE LINE ITEM IN THE DOG & KENNEL FUND (FUND 002)

Mr. Roy Klopfenstein moved to adopt the following resolution:

WHEREAS, in order to more accurately track revenue in the Dog & Kennel Fund, it is necessary to rename the current revenue line item; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to rename the following revenue line item in the Dog & Kennel Fund (Fund 002), to-wit;

Revenue Line Item Current Name New Name

002-001-10001 Revenue Fees/ Miscellaneous Revenue Dog/Kennel Tag Revenue

 

IN THE MATTER OF CREATING NEW REVENUE LINE ITEMS AND ESTIMATING THE REVENUE IN THE DOG & KENNEL FUND (FUND 002)

Mr. Roy Klopfenstein moved to adopt the following resolution:

WHEREAS, in order to more accurately track revenue in the Dog & Kennel Fund, it is necessary to create new revenue line items; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the following revenue line items and estimate revenue in the Dog & Kennel Fund (Fund 002), to-wit;

Revenue Line Item Line Item Name Estimated Revenue

002-001-10002 Late Fees $2,600

002-001-10003 Postage $  5

002-001-10004 Donations $  30

002-001-10005 Adoption/Pull Fees $ 125

002-001-10006 Court Costs/Fines $ 400

002-001-10007 Service/Return Fees $  50

IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation for the following:

FROM: Pay-In #99049

TO: 078-001-00001/Infrastructure Projects/Infrastructure Projects AMOUNT: $62,477.26

 

IN THE MATTER OF ADVANCING FUNDS TO MOVING OHIO FORWARD FUND (FUND 190)

Mr. Roy Klopfenstein moved to adopt the following resolution:

WHEREAS, Moving Ohio Forward is a grant from the Ohio Attorney General’s Office to be utilized for demolishing blighted residential structures; and

WHEREAS, it is necessary to make an advancement from the General Fund to cover expenses until receipt of the grant payment; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to;

ADVANCE: $32,000 FROM: 001-001-99999/General Fund/Commissioners/Advances Out

TO:  190-001-99999/Moving Ohio Forward/Advances In

Be it FURTHER RESOLVED, that upon receipt of grant payment, $32,000 will be paid into General Fund/Commissioners/Advances Out (001-001-99999).

 

IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 190)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Moving Ohio Forward Fund (Fund 190), to-wit;

190-001-00001/Moving Ohio Forward/Miscellaneous Expense AMOUNT: $32,000

 

IN THE MATTER OF PAULDING COUNTY DEPARTMENT OF JOB & FAMILY SERVICES ENTERING INTO A PURCHASE OF SERVICE CONTRACT WITH LUTHERAN HOME SOCIETY FAMILY AND YOUTH SERVICES

Mr. Tony Zartman moved to adopt the following Resolution:

WHEREAS, Pursuant to the Ohio Revised Code 5153, Paulding County Department of Job and Family Services is responsible for the custody, care of, and protective services for dependent, neglected, and abused children, and

WHEREAS, Paulding County Department of Job and Family Services is authorized under Ohio Revised Code 5153 to provide care and services which it deems to be in the best interest of any child who needs, or is likely to need, public care and services; and

WHEREAS, The Lutheran Home Society Family and Youth Services is an organization incorporated under the laws of the State of Ohio, or other State; and is licensed, certified, or approved to provide placement and related services to children in accordance with Ohio laws or the state where the placement facility or foster home is located; o families authorized by the Paulding County Department of Job and Family Services; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby enter into a contract, on behalf of the Paulding County Department of Job and Family Services, for the purchase of placement and related services for children in the care and custody of the Paulding County Department of Job and Family Services as consistent with current state and federal laws, federal and state regulations, and those Paulding County Department of Job and Family Services and Pubic Children Services Agency policies and procedures that have been made available to the Lutheran Home Society Family and Youth Services, 2411 Seaman Street, Toledo OH 43605, at a cost based on a daily per diem for the placement for each child as identified in each child’s Individual Child Care Agreement; and be it further

RESOLVED, that said contract will be effective May 14, 2013, through June 30, 2014.

 

IN THE MATTER OF BREAKING DOWN THE AUGLAIZE SEWER DISTRICT PAYMENTS

Mr. Tony Zartman moved to adopt the following resolution;

WHEREAS, it is necessary to break down the Auglaize Sewer District payments to the various revenue line items to ensure the payments are being paid in to the proper fund; now, therefore

WHEREAS, on September 28, 2012, the following breakdown of Auglaize Sewer District payment was established, to-wit:

Full Service Payment of $55 per EDU

Revenue Line Item Amount Partial Pymt %

185-001-10001/Sanitary Sewer Revenue/Service Fees $17.10 32.56%

186-001-10001/Sanitary Sewer Bond Payment/Service Fees $34.23 65.15%

187-001-10001/Sanitary Sewer Debt Reserve/Service Fees $ 2.47 constant

188-001-10001/Sanitary Sewer Surplus/Service Fees $ 1.20 2.28%

 

Registered Campground Payment of $41.25 per EDU

Revenue Line Item Amount Partial Pymt %

185-001-10001/Sanitary Sewer Revenue/Service Fees $12.83 32.56%

186-001-10001/Sanitary Sewer Bond Payment/Service Fees $25.67 65.15%

187-001-10001/Sanitary Sewer Debt Reserve/Service Fees $ 1.85 constant

188-001-10001/Sanitary Sewer Surplus/Service Fees $ .90 2.28%

 

Non-Tap Payment of $37 (for debt service on non-connected taps)

Revenue Line Item Amount Partial Pymt %

186-001-10001/Sanitary Sewer Bond Payment/Service Fees $34.53 Difference between $2.47 & total pd

187-001-10001/Sanitary Sewer Debt Reserve/Service Fees $ 2.47 constant

 

IN THE MATTER OF APPLYING DELINQUENT SEWER CHARGES TO THE 2013 FIRST HALF TAX BILLS

Mr. Tony Zartman moved to adopt the following resolution;

WHEREAS, the landowners in the Auglaize River Sewer District have been receiving a monthly invoice beginning November, 2009, to partially defray costs incurred to date for the project; and

WHEREAS, there are currently forty-eight (48) landowners with charges at least ninety days past due; and

WHEREAS, Ohio Revised Code 6117.02 (C)(1) reads as follows:

When any of the sanitary rates or charges are not paid when due, the board may do any or all of the following as it considers appropriate:

(1) Certify the unpaid rates or charges, together with any penalties, to the county auditor, who shall place them upon the real property tax list and duplicate against the property served by the connection. The certified amount shall be a lien on the property from the date placed on the real property tax list and duplicate and shall be collected in the same manner as taxes, except that, notwithstanding Section 323.15 of the Revised Code, a county treasurer shall accept a payment in that amount when separately tendered as payment for the full amount of the unpaid sanitary rates or charges and associated penalties. The lien shall be released immediately upon payment in full of the certified amount; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize and direct the Paulding County Auditor to place the certified unpaid charges for the Auglaize River Sewer District upon the first half, 2013, real property tax list and duplicate against the property served by the connection.

 

MEETING NOTES OF APPOINTMENTS

Lou Ann Wannemacher, County Treasurer - Ms. Wannemacher met with the Commissioners to review the proposals for the County’s depository agreement. She reported First Federal, Waterford, and Tri-State will provide only cd and CEDAR services. State Bank, First Financial, Huntington submitted proposals for investments and main depository. Ms. Wannemacher will review these proposals and meet again with the Commissioners on August 14, 2013, with her recommendations. In other business, Ms. Wannemacher stated that real estate tax collections are slow this year compared to 2012. She also mentioned there is a Board of Revisions case in court proceedings.

 

Doug Nutter, Paulding Progress - Mr. Nutter met at the Commissioners’ request to discuss the Paulding Progress’s ad and legal rates. The Commissioners will review publishing rates in December for 2014.

 

Tony Langham, PCED - Mr. Langham presented the PCED Activity Report for July 9, as presented at the recent quarterly board meeting. He noted this was the last quarterly meeting he would be attending, as he will be retiring this fall after fourteen years as Paulding County’s Economic Development Director. Prior to becoming PCED Director, Mr. Langham served four years as Paulding County Commissioner. Mr. Langham announced Van Crest will be hosting an open house when renovation at the former Dallas Lamb facility is complete. He also reported the restaurant in Payne (which is under new ownership) is doing well. Mr. Langham noted there are new board members to the PCED Board. The process of hiring a new Director is well under way. The plan is to have someone in place by September 1.

 

Claudia Fickel, County Auditor; Deb Mack and Bob Thomas, State Examiners - Deb Mack led the discussion referring to the Ohio Administrative Code regarding inventory. She remarked that GAAP requires a detailed inventory record of each item in order to track depreciation over several years. Ms. Mack highly recommended the County set a threshold for inventory and also adopt a fixed asset policy. She explained that initiating the procedure is the biggest challenge; however, once in place, tracking inventory would not be that difficult. She agreed to provide the Commissioners with examples of other counties’ policies.