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Commissioners’ Journal July 17, 2013
Thursday, July 25, 2013 8:16 PM

Commissioners’ Journal July 17, 2013

This 17th day of July, 2013, the Board of County Commissioners met in regular session with the following members present: Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk.

 

IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 135)

Mr. Tony Zartman moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the County Court Legal Research Fund (Fund 135), to-wit;

135-001-00001/County Court Legal Research/Other Expenses AMOUNT: $20,000

 

IN THE MATTER OF REPAYING AN ADVANCE FROM THE GENERAL FUND

Mr. Tony Zartman moved to adopt the following resolution:

WHEREAS, Moving Ohio Forward Grant Program, a grant from the Ohio Attorney General’s Office, provides funds to demolish blighted, residential structures; and

WHEREAS, on behalf of Paulding County, Maumee Valley Planning has applied for and secured said grant in the amount of $104,296; and

WHEREAS, advancements from the General Fund/Advance Out (Fund 001-001-99999) must be made to the Moving Ohio Forward Fund/Advance In (Fund 190-001-99999) to cover the cost of the demolition, with reimbursement from the Ohio Attorney General’s Office within approximately thirty (30) days after submission of the reimbursement/disbursement report and upon completion of the project from the Attorney General’s Office; and

WHEREAS, upon receipt, the grant reimbursement/payment will be paid into the Moving Ohio Forward Fund/Advance Out (Fund 001-001-99999) and then repaid into the General Fund/Advance In (Fund 001-001-99999), now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to repay the advance from Pay-In #98327, to-wit;

FROM: 190-001-99999/Moving Ohio Forward/Advance Out

TO: 001-001-99999/General Fund/Advance In AMOUNT: $25,537.27

 

IN THE MATTER OF ESTABLISHING A FEE FOR COPIES IN THE COMMISSIONERS’ OFFICE

Mr. Tony Zartman moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby establish a fee of ten cents ($.10) per copy for copies made on the Commissioners’ Office copier, effective this 17th day of July, 2013; and be it

FURTHER RESOLVED, copies made for inter-county office use shall be exempt from the fee.

 

RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX IN EXCESS OF THE TEN MILL LIMITATION

Mr. Tony Zartman moved the adoption of the following resolution:

WHEREAS, the amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of said Paulding County, Ohio; therefore be it:

RESOLVED, by the Board of County Commissioners, Paulding County, Ohio, two-thirds of all members elected thereto concurring, that it is necessary to levy a tax in excess of the ten mill limitation for the benefit of the Paulding County Board of Health for the purpose of PROVIDING THE BOARD OF HEALTH WITH SUFFICIENT FUNDS TO CARRY OUT THE HEALTH PROGRAMS FOR PAULDING COUNTY, IN ACCORDANCE TO REVISED CODE SECTION 5705.191 at a rate not exceeding .20 mills for each dollar of valuation, which amounts to $.02 for each one hundred dollars of valuation for a renewal levy, commencing tax year 2014, first due in calendar year 2015 and for ten (10) years.

RESOLVED, that the question of levying additional taxes be submitted to the electors of said Paulding County at the General Election to be held at the usual voting places within said Paulding County on the 5th day of November, 2013; and be it further;

RESOLVED, that said levy be placed upon the tax list of the current year after the February settlement next succeeding the election, if a majority of the electors voting thereon vote in favor thereof; and be it further;

RESOLVED, that the Clerk of the Board of County Commissioners be and is hereby directed to certify a copy of this Resolution to the Board of Elections, Paulding County, Ohio, this resolution is to be passed and certified to the Board of Elections 90 days prior to the election upon which it will be voted and notify said Board of Elections to cause notice of election on the question of levying said tax to be given as required by law.

 

MEETING NOTES OF APPOINTMENTS

Stan Harmon, David Cline, and Bill Shugars, Paulding County Board of Elections - Members of the Paulding County Board of Elections met with the Commissioners to discuss handicapped accessibility at the OSU Extension Building, which is utilized as a precinct for voting purposes. Mr. Harmon presented a diagram of the proposed project, which will be funded by a state grant. The Commissioners learned the grant will not cover the cost of advertising for bids on the project. The Board of Elections will provide specifications and the advertisement verbiage. Mr. Cline then presented the proposal for replacing the Board of Elections’ back door and entry. He emphasized that even with a new door, the water and drainage issues would still need to be addressed. With the current guttering and down spouting, the water can not escape quick enough during a heavy rain. Mr. Cline indicated he will request another quote on the door and threshold only.

 

Donovan O’Neil, NW Ohio Regional Liaison for the Auditor of State - Mr. O’Neil stopped in briefly to inform the Commissioners that he is currently working with counties, townships and villages in an effort to cut audit costs.

 

Claudia Fickel, County Auditor - Ms. Fickel presented the July Sales Tax, June General Fund Receipts, and June General Fund Expenses reports. She noted July sales tax revenue was up from June. Sales tax revenue has increased when compared to 2012. General Fund Receipts increased, largely due to a reimbursement from the county health insurance reinsurer for claims paid prior to June. Ms. Fickel reported a General Fund balance of $1,440,000, compared to $1,414,000 at the end of July 2012. Casino revenue, payable in July, is expected to be $60,000. The second-half wind farm settlement has been done. Ms. Fickel remarked there are three county levies this fall – E 9-1-1, the Library and the Health Department. She then discussed the county entities’ inventory and the setting of capitalization thresholds. Ms. Fickel reviewed the recent House Bill addressing dog tag options. She reminded the Commissioners that dog tag rates need to be set by August 31, 2013.

 

Ann Pease, Clerk of Courts - Ms. Pease presented reports for the Commissioners’ review. She noted the Title Office continues to be busy. The counter and work place improvements made the office more efficient and customer friendly. She reported one full time and two part time employees (each working four days a week) currently in the Title Office. The Clerk of Courts office has processed 556 cases since January 1, 2013. Ms. Pease reported the number of foreclosures remain about the same as last year. Her office continues to process passports.

 

Betty Blockberger; Bill Edwards, Health Department; Cindy Peters, Commissioners’ Clerk - Ms. Blockberger lives at 13728 CR 171, 1-1/2 miles south of the Cabbage Patch Restaurant in the Auglaize Sewer Project. She reports she does not have a sewer tap on her residence parcel. She presented a survey drawing from April 30, 1985, showing her property. She would like to have a tap on her residence parcel. She has concerns about elevation. The Commissioners will attempt to arrange a future meeting with the Engineer and Contractor of the project, along with Ms. Blockberger, Mr. Edwards, and Ms. Peters, to discuss the options.

 

Bill Edwards, Paulding County Health Department - Mr. Edwards and the Commissioners discussed the progress on the LEPC applications. Clerk Nola Ginter reported only one more application needs to be collected before the applications can be forwarded to the State Emergency Response Commission for approval. The new term begins August 15, 2013, and runs through August 14, 2015. Mr. Edwards briefly discussed the Health Department budget and renewal levy. He noted immunization reimbursements are crucial and having an experienced biller is important.