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Commissioners’ Journal July 24, 2013 PDF Print E-mail
Thursday, August 01, 2013 1:49 PM

Commissioners’ Journal July 24, 2013

This 24th day of July, 2013, the Board of County Commissioners met in regular session with the following members present: Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk.

 

IN THE MATTER OF DECLARING 2014 DOG LICENSE FEES - ONE (1) YEAR, THREE (3) YEAR, AND PERMANENT LICENSE FEES FOR PAULDING COUNTY

Mr. Tony Zartman moved to adopt the following resolution:

WHEREAS, Ohio House Bill 59 (Budget Bill) amended Sections 955.01, 955.05, 955.06, 955.07, 955.08, and 955.09 of the Revised Code regarding establishment of mandated options for dog registration for a one (1) year dog license or three (3) year dog license or permanent dog license effective December 1, 2013; and

WHEREAS, Ohio House Bill 59 amended Section 955.14 (C) of the Revised Code regarding the fee amounts payable to the College of Veterinary Medicine for the Ohio State University for each dog and kennel registration; and

WHEREAS, Ohio House Bill 59 amended Section 955.14 (A) of the Revised Code regarding an established the RATIO for dog registrations fees to $2 for each year of dog registration, $6 for three years of dog registration, $20 for a permanent dog registration (which is not transferable), and $10 for a one year kennel fee; and

WHEREAS, the Paulding County Auditor is now required to annually administer a multi-option dog owner registration fee system effective December 1, 2013, beginning with the 2014 dog license renewal and purchase period; and

WHEREAS, the Paulding County Dog Warden is also available to assist in processing multi-year dog registrations; now, therefore,

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize the Paulding County Auditor to receive dog license fees for the year 2013 in accordance with Ohio House Bill 59 and subsequent payment to OSU College of Veterinary Medicine, to-wit;

TYPE OF LICENSE FEE OHIO REVISED CODE REFERENCE

One (1) year dog license fee               $15 per dog               ORC 955.14

Late fee penalty                    $15 per dog               ORC 955.05

Three (3) year dog license fee               $45 per dog               ORC 955.14

Permanent dog license fee               $150 per dog               ORC 955.14

Kennel Fee                              $75 per five dogs               ORC 955.14

OSU College of Veterinary Medicine $.10 for 1 year dog license               ORC 955.14

$.30 for 3 year dog license               ORC 955.14

$1 for permanent ORC 955.14

 

RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX IN EXCESS OF THE TEN MILL LIMITATION

Mr. Tony Zartman moved the adoption of the following resolution:

WHEREAS, the amount of taxes which may be raised within the 10-mill limitation will be insufficient to provide an adequate amount for the necessary requirements of said Paulding County, Ohio; therefore be it:

RESOLVED, by the Board of County Commissioners, Paulding County, Ohio, two-thirds of all members elected thereto concurring, that it is necessary to levy a tax in excess of the 10-mill limitation for the benefit of the Paulding County for the purpose of OPERATING AND MAINTAINING AN ENHANCED 9-1-1 SYSTEM, IN ACCORDANCE TO REVISED CODE SECTION 5705.19(BB) at a rate not exceeding 1.074 mills for each dollar of valuation, which amounts to $.1074 for each one hundred dollars of valuation for a replacement with a decrease five (5) year levy, commencing tax year 2014, first due in calendar year 2015.

RESOLVED, that the question of levying additional taxes be submitted to the electors of said Paulding County at the General Election to be held at the usual voting places within said Paulding County on the 5th day of November, 2013; and be it further;

RESOLVED, that said levy be placed upon the tax list of the current year after the February settlement next succeeding the election, if a majority of the electors voting thereon vote in favor thereof; and be it further;

RESOLVED, that the Clerk of the Board of County Commissioners be and is hereby directed to certify a copy of this Resolution to the Board of Elections, Paulding County, Ohio, this resolution is to be passed and certified to the Board of Elections 90 days prior to the election upon which it will be voted and notify said Board of Elections to cause notice of election on the question of levying said tax to be given as required by law.

 

IN THE MATTER OF CREATING A CAPITOL PROJECT FUND FOR PAULDING COUNTY JOB AND FAMILY SERVICES BUILDING (FUND 193)

Mr. Tony Zartman moved to adopt the following resolution:

WHEREAS, the Commissioners are purchasing a building to house the Paulding County Department of Job and Family Services; and

WHEREAS, the building is determined to have a 30 year useful life; and

WHEREAS, a one-year note in the amount of $450,000 from a local lending institution was secured, with $375,000 to be utilized to purchase the building and $75,000 for building upgrades, with the note being reviewed for options when due; and

WHEREAS, a monthly rental amount of $2,400 will be paid by the Paulding County Department of Job and Family Services to apply to the note; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create a new fund for accurately tracking revenue and expenses associated with purchase and upgrades for the building on Dooley Drive, Paulding, Ohio, purchased to house the Paulding County Department of Job and Family Services, to-wit;

Fund 193 - JFS Building

and be it also RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create revenue and expense line items and appropriate to the same in the newly created Fund 193; to-wit;

Revenue Line Items Estimated Revenue

193-001-10001 Proceeds of Loan                              $450,000

 

Expense Line Items Appropriation

193-001-00001 Building Purchase                              $375,000

193-001-00002 Building Upgrades                              $ 75,000

IN THE MATTER OF CREATING A DEBT SERVICE FUND FOR PAULDING COUNTY JOB AND FAMILY SERVICES BUILDING (FUND 194)

Mr. Tony Zartman moved to adopt the following resolution:

WHEREAS, the Commissioners are purchasing a building to house the Paulding County Department of Job and Family Services; and

WHEREAS, the building is determined to have a 30 year useful life; and

WHEREAS, a one-year note in the amount of $450,000 from a local lending institution was secured, with $375,000 to be utilized to purchase the building and $75,000 for building upgrades, with the note being reviewed for options when due; and

WHEREAS, a monthly rental amount of $2,400 will be paid by the Paulding County Department of Job and Family Services to apply to the note principal and interest; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create a new fund for accurately tracking revenue and expenses associated with debt payment for the building on Dooley Drive, Paulding, Ohio, purchased to house the Paulding County Department of Job and Family Services, to-wit;

Fund 194 - JFS Building Debt

and be it also RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create revenue and expense line items and appropriate to the same in the newly created Fund 194; to-wit;

Revenue Line Items                                             Estimated Revenue

194-001-10001 Rental Payments                              $7,200

194-001-10002 Note/Bond Proceeds                              $    0

Expense Line Items                                             Appropriation

194-001-00001 Building Purchase                              $   0

194-001-00002 Building Upgrades                              $   0

 

IN THE MATTER OF RECEIVING BIDS FOR THE 2013 BENTON TOWNSHIP, ET AL, ROAD IMPROVEMENT PROJECT

This 24th day of July, 2013, being the day advertised in the West Bend News, a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code, bids were received and opened for the 2013 Benton Township, et al, Road Improvement Project, to-wit;

BIDDER                                             BID AMOUNT               BOND

Gerken Paving Inc., Napoleon               $580,785.25               Yes

The Paulding County Engineer’s estimate for the project is $626,220. The specifications will be studied with a determination to be made later.

IN THE MATTER OF RECEIVING BIDS FOR THE 2013 COUNTY PAVING PROJECT

This 24th day of July, 2013, being the day advertised in the West Bend News, a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code, bids were received and opened for the 2013 County Paving Project, to-wit;

BIDDER                                             BID AMOUNT               BOND

Gerken Paving Inc., Napoleon               $856,185.89               Yes

The Paulding County Engineer’s estimate for the project is $923,465.96. The specifications will be studied with a determination to be made later.

IN THE MATTER OF SIGNING NOTES TO BORROW FUNDS

This 24th day of July, 2013, the Board of County Commissioners signed a general obligation note with the State Bank and Trust for the purchase of a building to house Paulding County Department of Job and Family Services.

 

MEETING NOTES OF APPOINTMENTS

Chad Crosby, Engineer’s Office - Mr. Crosby opened the bids for the 2013 Benton Township, et al, Road Improvements Project and the 2013 County Paving Project (see resolutions above).

Lou Ann Wannemacher, County Treasurer - Ms. Wannemacher presented the June 30, 2013, investment report for the commissioners’ review. She noted the total Paulding County treasury investments are $10,866,987.24. She also reported $32,172.61 in interest income revenue for the first six months of 2013. Ms. Wannemacher reviewed the investment interest report and the corresponding pie cart. She remarked a low percentage of delinquencies on 2013 real estate taxes. Ms. Wannemacher also provided copies of the Permissive Sales and Use Tax for July 2013, for the commissioners’ review in preparation of the audit committee meeting next week.

Erika Willitzer, Chamber of Commerce - Ms. Willitzer brought to the commissioners’ attention the issue of groundhog holes in the parking area across from the fairgrounds. The commissioners will look into the matter. Ms. Willitzer had an update on the Herb Monroe Park. She reported the electrical work and landscaping is next on the agenda. Ms. Willitzer suggested the various county entities consider one website for Paulding County. She and the commissioners briefly discussed the pros and cons of TIF agreements. The commissioners were reminded the Flat Rock Creek Festival dates for 2013 are September 20, 21 and 22.

Brandon Gerken, State Bank & Trust - Signed note for JFS building (see resolution above).

Claudia Fickel, County Auditor; and Brandon Shuherk - Discussed HB 59 and the changes in dog tag fees. The commissioners decided to leave the fees the same, with HB 59 requirements (see resolution above). Ms. Fickel reported receiving quotes for purchasing the dog tags. She also noted there were 4,174 tags sold last year, including kennel tags. Kennel tags may be purchased for five dogs, with additional dogs $1 extra each. Ms. Fickel also dog owners who breed should obtain a vendors’ license before selling the puppies. Puppies 3 months and older need to have a dog tag. Ms. Fickel also explained the permanent dog tags may be transferred with the dog from owner to owner, but may not be transferred from one dog to another.

Luke Jackson - Mr. Jackson is a 15-year-old young man working toward becoming an Eagle Scout. He proposed landscaping the four corners of the courthouse square as his Eagle Scout community project. Mr. Jackson reported he will be working with Chris Banks, a local landscaping business owner. He would like to start his project soon. The commissioners suggested that he bring in his recommendations.

Greg Flowers, Build A Computer - Mr. Flowers presented a report of a site assessment of the courthouse building infrastructure and connectivity. The purpose of the assessment is to understand the current server and workstation hardware and software used in the courthouse. Mr. Flowers recommended installation of a new server hardware and software with various improvements. The commissioners requested that Mr. Flowers put together a package of specs of what the courthouse will need in preparation of a future system upgrade.