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Commissioners' Journal Sept. 4 PDF Print E-mail
Friday, September 13, 2013 2:28 PM

Commissioners’ Journal September 4, 2013

This 28th day of August, 2013, the Board of County Commissioners met in regular session with the following members present: Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk.

EXECUTIVE SESSION

A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:04 a.m. with the County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.

At 8:16 a.m. all members present agreed to adjourn the executive session and go into regular session.

 

IN THE MATTER OF TERMINATING THE CURRENT PAULDING COUNTY EMERGENCY MANAGEMENT AGENCY AGREEMENT AND RE-ORGANIZING IT BY THE PAULDING COUNTY COMMISSIONERS UNDER ORC §5502.271

Mr. Roy Klopfenstein moved to adopt the following resolution:

WHEREAS, it has become necessary to change the method of providing Emergency Management services to Paulding County, Ohio; and

WHEREAS, a majority of the political subdivisions within the County have agreed to terminate the November 8, 1989, Paulding County Emergency Management Agency Agreement, and any amendments thereto, thereby dissolving the current Paulding County Emergency Management Agency’s Board; and have agreed to participate in the reorganization of the Paulding County Emergency Management Agency by the Paulding County Commissioners pursuant to Ohio Revised Code §5502.271; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby terminate the November 8, 1989, Paulding County Emergency Management Agency Agreement, and any amendments thereto; and be it also

RESOLVED, that the Board of County Commissioners does hereby, through reorganization, authorize a program for Emergency Management for Paulding County, Ohio, pursuant to Ohio Revised Code §5502.271.

 

EXECUTIVE SESSION

A motion was made by Mr. Roy Klopfenstein to go into executive session at 9:07 a.m. with the Paulding County EMA Director to discuss personnel matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.

At 9:11 a.m. all members present agreed to adjourn the executive session and go into regular session.

 

IN THE MATTER OF AUTHORIZING FORMATION OF A COUNTY EMERGENCY MANAGEMENT AGENCY FOR PAULDING COUNTY

Mr. Roy Klopfenstein moved to adopt the following resolution:

WHEREAS, there is an existing and increasing possibility of the occurrence of destruction resulting from natural disaster, from industrial or other accidents; or from enemy attack, sabotage or other hostile action and it is necessary to insure that preparations of this County will be adequate to deal with such disasters and generally to provide for the common defense and to protect the public peace, health, safety and general welfare and to preserve the lives and property of the people of Paulding County; and

WHEREAS, the present state of military technology has created civil defense problems substantially beyond the scope of any local disaster services organization within the County in that the effects of enemy action against the civilian population would create County-wide problems rather than merely community problems; and

WHEREAS, the coordination and emergency management of civil defense activities within the area of Paulding County is of paramount importance to all of the local governmental units and organizations therein; and

WHEREAS, the County of Paulding desires to effect such necessary coordination by entering into agreements in the manner provided by law (Ohio Revised Code Section 5502.271 as amended) with the various municipal corporations and townships, hereinafter referred to as the political subdivisions; and

WHEREAS, in accordance with regulations issued by the Governor of the State of Ohio, dated June 9, 1966 (or later revision thereof) and Section 5502.271 of the Ohio Revised Code as amended, a legal basis exists for the establishment of a County Emergency Management Agency, with the power to coordinate and unify the Homeland Security/Emergency Management activities of the participants thereof; and

WHEREAS, it is further declared to be the purpose of this resolution and the policy of the County of Paulding that all homeland security and emergency management functions of the County be coordinated to the maximum extent with comparable functions of the State of Ohio and of the federal government, including their various departments and agencies and other states and localities and of private agencies of every type, to the end that the most effective preparation and use can be made of the County’s manpower, resources and facilities for dealing with any disaster or emergency that may occur; and

WHEREAS, it is hereby found and declared to be necessary to create a County-wide disaster services organization to be known as the Paulding County Emergency Management Agency, to confer upon the Director of the Paulding County Emergency Management Agency certain emergency powers provided herein and to provide for the rendering and contiguous political subdivisions of the State of Ohio and adjoining states; now, therefore

BE IT RESOLVED,

1) That an organization to be known as the Paulding County Emergency Management Agency be formed to perform the services of coordinating the homeland security/emergency management activities of the County of Paulding and the political subdivisions therein, entering into agreements, in accordance with the provisions hereinafter set forth and that the Board of Paulding County Commissioners enter into such an agreement;

2) The Paulding County Emergency Management Agency, hereby authorized, is to render the service of coordinating the homeland security activities and emergency management services of each party hereto and to exercise for and on behalf of each party hereto such power and authority incident thereto as it may lawfully do, consistent with states statutes and such regulations as have been or shall be promulgated by the Governor of Ohio, the provisions of the resolution as hereinafter set forth and the power of the parties hereto authorized, in coordinating such homeland security and emergency management activities with and within Paulding County;

3) The Paulding County Commissioners shall employ, by suitable contract, or appoint an Emergency Management Director whose duties shall be such as are prescribed by Section 5502.271 of the Ohio Revised Code, as amended and as further prescribed herein and who shall hold office in accordance with the provisions of said contract. The Paulding County Emergency Management Director may appoint, from time to time, a Deputy Director and/or such other assistants to the Director as he deems advisable; said persons shall hold office at his pleasure. The Director and the assistants to the Director shall not be compensated for services rendered unless approved by action of the Paulding County Board of Commissioners. The Director may, with the prior consent of the Board of Paulding County Commissioners, employ such technical, clerical, stenographic and other personnel as deemed necessary and fix their compensation when they are to be compensated. The salary of the Director and the salaries of other paid personnel shall be paid from the Paulding County Emergency Management Fund. The Director shall have such additional authority, duties, and responsibilities as are authorized by this agreement or as may, from time to time, be established by the Board of Paulding County Commissioners or the chief executive(s) of local government;

4) The Director shall prepare a budget for each year and submit it to the Paulding County Commissioners for their hearing and approval;

5) The Paulding County Commissioners shall have general direction of the Paulding County Emergency Management Agency and shall be responsible for the carrying out of the provisions of this agreement through the Paulding County Emergency Management Director. In performing duties pursuant to this agreement, the Board of Paulding County Commissioners are authorized to cooperate with other political subdivisions, with the State of Ohio, and with other States and the Federal government through appropriate channels and with the private agencies in all matters pertaining to homeland security activities and emergency management of the County, State, and Nation;

6) The Director shall have the power, with the consent of the Board of Paulding County Commissioners and/or chief executive(s) of the political subdivision, during time of disaster or civil defense emergency to enter into contracts and incur obligations necessary to alleviate and minimize the effects of such disaster or emergency, protect the lives and safety of persons and property and to provide emergency assistance to the victims of such disaster.

This agreement shall be enforced and in effect when the political subdivisions of Paulding County and the Board of Commissioners, County of Paulding, State of Ohio shall have subscribed to this agreement by adopting a like resolution or passing a like ordinance and shall continue in full force and effect thereafter unless and until terminated by either party thereto. This agreement may be terminated at any time by mutual agreement of the parties hereto and may be terminated by any party at the end of any calendar year by action of its legislative authority and service of written notice thereof by the Board of Commissioners, County of Paulding, State of Ohio not less than ninety (90) days prior to the end of the said calendar year.

For the reasons stated in the preamble hereto, which is hereby made a part thereof, this resolution is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage by the Board of Commissioners, County of Paulding, State of Ohio.

 

IN THE MATTER OF APPOINTING A PAULDING COUNTY EMERGENCY MANAGEMENT AGENCY DIRECTOR

Mr. Roy Klopfenstein moved to approve the following appointment, effective September 4, 2013, to-wit

Randy Shaffer – Paulding County Emergency Management Agency (EMA) Director

 

IN THE MATTER OF ESTABLISHING AN ADVISORY COUNCIL FOR PAULDING COUNTY EMERGENCY MANAGEMENT AGENCY

Mr. Roy Klopfenstein moved to adopt the following resolution:

WHEREAS, the Board of Paulding County Commissioners do hereby agree that it is prudent and wise to establish an Advisory Council to the Paulding County Emergency Management Agency; and

WHEREAS, said Council shall consist of the following members:

1) One member from the Board of County Commissioners;

2) Chief law enforcement officer of the County of Paulding, that officer being Sheriff of Paulding County;

3) All Fire Chiefs that serve the County of Paulding;

4) One representative from the Paulding County Health Department;

5) One Village Mayor representative, which will rotate alphabetically by Village and serve on a two-year rotation;

6) One Township Association representative, appointed at their first quarterly meeting and serving on a two-year rotation. WHEREAS, said Council shall select a Chairman from among the members. Said Council shall meet at the request of the Emergency Management Agency Director, the duties of the Council being to advise the Director on matters of emergency management and homeland security. Said Council shall also meet at the request of the Board of Commissioners and shall advise the Board of matters of emergency management and homeland security; now, therefore

BE IT RESOLVED, that the Board of Paulding County Commissioners do hereby establish an Advisory Council for the express purpose to assist in advising and directing the actions of said Paulding County Emergency Management Agency. Said Council shall remain a Council up and until the need is no longer deemed necessary by the Board of Paulding County Commissioners. At which time the Board of Commissioners do hereby reserve the right to disband said Council upon written notification of said discontinuation of the Council; and be it

FURTHER RESOLVED, that it is found and determined that all formal actions of this Board concerning and relating to the adoption of this resolution were so adopted in an open meeting of this Board and that all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code.

 

IN THE MATTER OF ESTABLISHING THE INTEREST RATE FOR A COUNTY-HELD NOTE

Mr. Tony Zartman moved to adopt the following resolution:

WHEREAS, the County had several notes from area banking institutions for ditch maintenance projects; and

WHEREAS, the Board of County Commissioners opted to fund the Schifferly Ditch note for one year; and

WHEREAS, the interest rate of said note to be held by the Board of County Commissioners was established at 1.67% and was calculated by taking the average of the other loans currently with banking institutions; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby establish 1.67% as the rate of the Schifferly Ditch note held by the County.

 

IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 072)

Mr. Tony Zartman moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Tri-County Mental Health Fund (Fund 072), to-wit;

072-001-00001/Tri-County Mental Health/Various Expenses  AMOUNT: $270,050.24

 

IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 072)

Mr. Tony Zartman moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Tri-County Mental Health Fund (Fund 072), to-wit;

072-001-99990/Tri-County Mental Health/Real Estate Fees  AMOUNT: $10,368.10

 

IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 096)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Prison Diversion Fund (Fund 096), to-wit;

096-001-20101/Prison Diversion/Personnel  AMOUNT: $27,175.50

 

IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 169)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Jail Debt Service Fund (Fund 169), to-wit;

169-001-99990/Jail Debt Service/Real Estate Fees  AMOUNT: $5,961

 

IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-001)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds, to-wit;

FROM: 001-031-00003/General Fund/Contract Services

TO: 001-001-00002/General Fund/Salaries-Employees  AMOUNT: $7,832.98

 

IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-017)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds, to-wit;

FROM: 001-017-00016/General Fund/Sheriff/Workers’ Comp

TO: 001-017-00005/General Fund/Supplies/Sheriff  AMOUNT: $5,419.65

 

EXECUTIVE SESSION

A motion was made by Mr. Roy Klopfenstein to go into executive session at 1:00 p.m. with the County Prosecutor and the Paulding County Economic Development Director to discuss legal matters. The motion was seconded by Mr. Fred Pieper. All members voting yea.

At 1:10 p.m. all members present agreed to adjourn the executive session and go into regular session.

 

MEETING NOTES OF APPOINTMENTS

Randy Shaffer, EMA Director - Mr. Shaffer met with the Commissioners to complete the reorganization process of the EMA (see resolutions above). After his appointment as Director of the Paulding County EMA, the Commissioners requested that he continue to meet regularly with them. They also scheduled a three (3) month review of his position on Dec. 4, 2013. Claudia Fickel, Paulding County Auditor; and Darlene Jordan, accounting clerk, joined the meeting to discuss the calculation of sick leave and vacation time. The Commissioners determined that thirty-two (32) hours will be considered full time for the EMA Director position. They then requested reports of estimated revenue and expenses for EMA Fund 079 for the rest of 2013. The EMA bills are to be approved by Mr. Shaffer and vouchers will be generated and approved in the Commissioners’ Office. EMPG revenue will continue to be paid into Fund 079. Mr. Shaffer had questions about the County’s health insurance plan and his eligibility. It was determined that he was (and has been eligible) for coverage. The Commissioners decided to appropriate funds to General Fund Transfers to be able to transfer into Fund 079 as the need arises. Mr. Shaffer presented the DWART (Dangerous Wild Animal Response Team) paperwork required by the State of Ohio. Commissioner Klopfenstein presented journal pages from January 2012, which require signatures of Township Trustees and Village Mayors. Mr. Shaffer will attempt to obtain these missing signatures.

 

Travis McGarvey, County Engineer - Mr. McGarvey presented an update on various County road improvement projects. He also reported he has the completed OWPC application, which is due next week. He remarked the OWPC committee will be meeting next week to discuss the several project applications submitted. McGarvey also noted ODOT will be marking the pavement at several US 24 and county road intersections as an attempt to minimize accidents. He also informed the Commissioners the road agreement for National Wind Company is close to completion.

 

Ann Pease, Clerk of Courts - Ms. Pease met with the Commissioners to discuss the "Courtview" software application which will enable the Paulding County Common Pleas Court to use on-line services for their dockets. Judge Beckman has asked for funds from the Title Office to supplement the purchase of the software.

 

Pam Miller, PCED - Ms. Miller presented the Microenterprise Semi-Annual RLF Report and the ED RLF Semi-Annual Report for the Chairman’s signature.

 

Don Foltz - Mr. Foltz presented paperwork for the purchase of the parking lot south of the Courthouse.

 

Corey Walker - Mr. Walker presented the bids he received for remodeling the new JFS building on Dooley Drive. They were opened and read (see resolution above). Mr. Walker noted he will soon be getting quotes for sealing the parking lot and replacing locks. The Defiance County Commissioners are to meet with the Paulding County Commissioners Monday at the Dooley Drive location to discuss personnel issues connected with the merger.

 

Jason Landers, County Sheriff - Mr. Landers reports the dog warden/kennel is running smoothly. He then discussed possible changes to the inmate agreement with Putnam County. Sheriff Landers presented two options as proposed by Putnam County Sheriff Mike Chandler. Option one allowed for the daily rate per inmate to drop from $45 (currently) to $41 per day beginning Oct. 1, 2013; and then going to $42 per day on Jan. 1, 2014. Option two allowed for a flat annual fee of $250,000 for three (3) years, with an option to break the agreement only if Paulding County would re-open their facility. Quarterly payments would be allowed with the second option. A meeting will be scheduled with the Putnam County Commissioners and Sheriff to discuss both options. Sheriff Landers also discussed the need for ’secured’ storage for his office.