|Commissioners' Journal Sept. 9|
|Friday, September 13, 2013 2:46 PM|
Commissioners’ Journal September 9, 2013
This 9th day of September, 2013, the Board of County Commissioners met in regular session with the following members present: Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-016)
Mr. Tony Zartman moved to adopt the following resolution:
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds, to-wit;
FROM: 001-030-00001/General Fund/Insurance/Loss Control/CORSA
TO: 001-016-00008/General Fund/Commissioners’ Building and Grounds/Land-Capitol Improvement AMOUNT: $28,000
IN THE MATTER OF SUSPENDING A SESSION FOR THE PURPOSE OF MEETING WITH THE STATE AUDITOR
Mr. Tony Zartman moved to adopt the following resolution:
WHEREAS, the State Auditors requested a meeting to conduct the 2012 post-audit/exit conference for the County; and
WHEREAS, this date was set by the State Auditors to review said audit; now, therefore
BE IT RESOLVED, that the Board of County Commissioners does agree to suspend this meeting from 1:30 p.m. to 2:00 p.m. in order to meet with the State Auditors in order to conduct the 2012 post-audit/exit conference for Paulding County.
IN THE MATTER OF AWARDING THE BID FOR THE IMPROVEMENT PROJECT AT PAULDING COUNTY JOB & FAMILY SERVICES
WHEREAS, Ads were placed in the West Bend News, a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code for a building improvement project at the Paulding County Department of Job and Family Services building, 252 Dooley Drive, Paulding, Ohio; and
WHEREAS, Corey Walker, Director of the Paulding County Department of Job and Family Services, presented the bids received from two (2) contractors, to-wit;
BIDDER BID AMOUNT
Steve Denning $25,702.61
Denning Home Improvements, Payne
Jeff Clark $55,129.89
Clark Homes Ltd., Paulding
A motion was made by Mr. Tony Zartman to accept the bid from Steve Denning, Denning Home Improvements, in the amount of $25,702.61.
A motion was made by Mr. Tony Zartman to go into executive session at 3:00 p.m. with the Putnam County Commissioners, Putnam County Sheriff, and Paulding County Sheriff to discuss legal matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.
At 3:34 p.m. all members present agreed to adjourn the executive session and go into regular session.
MEETING NOTES OF APPOINTMENTS
Cindy Peters, Clerk - Ms. Peters met briefly with the Commissioners to discuss employee enrollment in the County Health Insurance Plan. She noted receipt of the Affordable Care Act paperwork she recently sent must be acknowledged by every employee, regardless of whether they are on the insurance plan or not. The due date for these forms is October 1, 2013.
Claudia Fickel, County Auditor - Ms. Fickel presented the resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor (see resolution above).
Randy Shaffer, EMA Director - Mr. Shaffer announced that he has received the first aid supply kits for the County offices. He will distribute them. He also noted he has sent the DWART (Dangerous Wild Animal Response Team) paperwork to the state for processing. At his next meeting, Mr. Shaffer agreed he will prepare a list of the EMA Advisory Council members. Commissioner Klopfenstein inquired about the signatures on the January 2012, journal pages. Mr. Shaffer responded he is working on it. He also reported he is a speaker at the Healthcare Coalition meeting in Findlay today. Mr. Klopfenstein requested a calendar of requirements and mandate due dates for review at the first EMA Advisory Council meeting. Commissioner Zartman suggested a mileage report be kept for the EMA vehicle. Mr. Shaffer noted he parks the vehicle at his house when not in use for EMA purposes.
Jim Langham, Paulding Progress - Randy Shaffer was present at today’s interview with Mr. Langham. The topic was the positive changes for the Paulding County EMA. As of September 4, 2013, the Commissioners and the majority of the political subdivisions agreed to disband the November, 1989, agreement for a county EMA. Paulding County EMA will now be under the direct oversight of the Paulding County Commissioners. The Commissioners will also be meeting the EMA’s fiduciary needs as well. Paulding County is the 60th in the State of Ohio with similar arrangements between the County Commissioners and the County EMA agency. Mr. Shaffer commented he had considered suggesting this reorganization several years ago. In his opinion, it will make EMA operations easier by not having to arrange meetings with a volunteer board. He will now come to the Commissioners for emergency decisions and will have more immediate answers to questions regarding budget, expenditures, and grant issues. The Commissioners noted their appreciation to the members of the volunteer EMA Board, with special recognition to Mr. Gene Sheets, who has served for the past several years. Mr. Shaffer was appointed by the Commissioners last week to continue his duties as EMA Director. His salaried position will be at least thirty-two (32) hours per week. The Commissioners will continue to meet with Mr. Shaffer on a weekly basis and work with him to bring Paulding County EMA up to standards that will best serve the general public. With this new arrangement, the Commissioners hope to have a broader influence and be able to encourage better participation in various EMA training and drills. The Commissioners support Mr. Shaffer 100% during this transition. Commissioner Zartman noted he has a great deal of respect for Mr. Shaffer’s expertise and knowledge and he supports his directorship. The Commissioners noted this reorganization does not necessarily change the direction of the EMA. The Commissioners hope to improve service to the general public and also to Mr. Shaffer’s working conditions. Mr. Shaffer reviewed the make-up of the new EMA Advisory Council, noting the council would consist of: a representative from the Commissioners’ Office, the Paulding County Sheriff, all Fire Chief that serve the County of Paulding, a representative from the Health Department, one Village Major representative, which will rotate alphabetically by Village and serve on a two-year rotation; and one Township Association representative (also serving on a two-year rotation).