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Commissioners' Journal Oct. 21 PDF Print E-mail
Monday, October 28, 2013 2:58 PM

Commissioners’ Journal October 21, 2013

This 21st day of October, 2013, the Board of County Commissioners met in regular session with the following members present: Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk.

 

IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 003)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Health Department Fund (Fund 003), to-wit;

FROM: 003-001-00007/Health Department/PERS

TO: 003-001-00009/Health Department/Other Expenses AMOUNT: $5,000

The motion was seconded by Mr. Tony Zartman. Upon the call of the roll, the following vote resulted:

 

IN THE MATTER OF APPROVING A PUBLIC RECORDS POLICY FOR THE PAULDING COUNTY BOARD OF COUNTY COMMISSIONERS

Mr. Tony Zartman moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby approve the Public Records Policy for the Paulding County Board of County Commissioners, a copy of which is posted and on file in the Commissioners’ Office.

 

IN THE MATTER OF CAPITALIZATION THRESHOLD ON INVENTORY FOR PAULDING COUNTY BOARD OF COUNTY COMMISSIONERS

Mr. Tony Zartman moved to adopt the following resolution:

WHEREAS, the Paulding County operates under a cash basis accounting system and does not depreciate assets under the GAAP System; thus, no depreciation plan has been set on Paulding County; now, therefore

BE IT RESOLVED, that the Office of the Board of County Commissioners does establish a capitalization threshold amount of $300.

 

IN THE MATTER OF USE OF COUNTY CREDIT CARDS

Mr. Tony Zartman moved to adopt the following resolution:

BE IT RESOLVED, that Board of County Commissioners does hereby adopt a credit card policy adhering to the County requirements specified under Ohio Revised Code §301.27, a copy of which is on file in the Commissioners’ Office.

 

MEETING NOTES OF APPOINTMENTS

Aaron Timm, Paulding County Engineer’s Office - Mr. Timm presented updated parking lot blueprints for the Commissioners’ review. Additional revision were suggested with review at a later date.

Shannon Maag, Superior Energy - Mr. Maag shared the spec sheets for the Courthouse lighting project. He had two proposals, one using wrap fixtures and the other using STZ fixtures. Each have a three-year bulb warranty and a five-year ballast warranty. Mr. Maag emphasized the importance of taking advantage of the rebates, which could constitute a 15% project cost savings. He will do an analysis of County Court/CSEA and the Sheriff’s Office and report on Wednesday.

Audit Committee - The Commissioners hosted the quarterly Audit Committee meeting. Those in attendance were: Claudia Fickel, Tiffany Beckman, Carrie Sheets, Joe Burkard, Rachel Jones (intern), Bill Sugars, Jennifer Wiswell, Jason Landers, and Lou Ann Wannemacher. Commissioner Pieper stated the purpose of the quarterly audit committee meetings is to review the sales tax revenue, the General Fund receipts and expense reports, and to address the compliance issues in the Auditor of State Management Letter for the year ended December 31, 2012. Said reports were distributed to those in attendance. Ms. Wannemacher explained the Permissive Sales and Use Tax report for period ending October 13, 2013. She noted the taxes collected were for sales for month ending August 13, 2013. Ms. Wannemacher also reported the budget commission recently met to set the estimated revenue for 2014 for budgetary purposes. The commission estimated a 3.0% increase in revenue for 2014. Auditor Claudia Fickel then explained the County is required to have audit committee meetings. She also noted Paulding County will be required to have an IPA (Independent Public Accounting) firm perform the 2013 audit. The State Auditor will assist in the selection process and will also manage the IPA. The award will be for five years. Ms. Fickel then reviewed the Compliance section of the Management Letter. Several of the compliance issues have already been taken care of. Ms. Fickel reported she had a telephone conference call with the State Auditor. There are five IPAs on the approved list. She also noted we can expect a fee from the State Auditor to manage the IPA selected. The next quarterly Audit Committee meeting will be on Monday, January 27, 2014, in the Commissioners’ Office.