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Commissioners' Journal Feb. 10 PDF Print E-mail
Friday, February 14, 2014 1:54 PM

 

Commissioners’ Journal February 10, 2014

 

This 10th day of February, 2014, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Fred Pieper, and Nola Ginter, Clerk.

 

IN THE MATTER OF SELLING COUNTY-OWNED REAL ESTATE

Mr. Roy Klopfenstein moved to adopt the following resolution;

WHEREAS, the County owns real estate in the Village of Paulding described as follows;

Situated in the Village of Paulding, County of Paulding, and State of Ohio, to-wit: Lot Number Two Hundred Six (206) and Lot Number One Hundred Ninety-five (195) of the Original Plat of the Village of Paulding, Paulding County, Ohio. Parcel No. 30-24S-075-00 and 30-24S-074-00

and WHEREAS, said real estate is no longer needed for public use by the County; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize the clerk of the Board of County Commissioners to advertise the sale of the aforementioned real estate once a week for four consecutive weeks in a newspaper of general circulation; and be it also

RESOLVED, that sealed bids will be received in the Board of County Commissioners’ Office until 9:45 a.m. on Wednesday, March 12, 2014, and will be opened at 10:00 a.m. on Wednesday, March 12, 2014; with a bid award scheduled for Monday, March 17, 2014, at 9:00 a.m.

 

IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 003)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2104 estimated revenue and appropriations in the Health Department Fund (Fund 003), to-wit;

Fund/Dept/Account                                        Estimated Revenue          Amended Estimated Revenue

003-001-10001/Revenue Receipts                                $ 34,500 $ 12,287.72

003-001-10002/Other Receipts $ 58,000 $ 12,272.68

003-001-10004/Medical Reserve Corp-NACCHO               $  5,000 $ 3,500

003-001-10008/Real Property Tax $ 183,000 $187,769.63

003-001-10009/Mobile Home Tax $  1,200 $ 1,024.99

003-001-10010/TPP Tax Replacement $  3,000                           $ 7,709.34

003-001-10011/Homestead Red (Inter) $  8,000 $ 8,547.73

003-001-10012/Roll & 2 1/2% (Inter) $ 19,000 $ 19,098.29

003-001-10013/Pub Utility (Inter) $  350 $   0

003-001-10015/WPCLF $   0 $ 59,667

003-001-10018/Auglaize Sewer Receipts $   0 $ 3,750

003-001-10019/Vital Statistics $   0 $ 19,016

003-001-10020/Immunizations $   0 $ 55,000

 

Fund/Dept/Account                                      Appropriation                    Amended Appropriation

003-001-00001/Salaries-Employees $145,000 $139,500

003-001-00002/Supplies $ 32,000 $ 22,000

003-001-00004/Contracts & Services $  3,200 $ 3,900

003-001-00006/Travel Expenses $  4,300 $ 5,860

003-001-00007/PERS $ 27,500 $ 20,700

003-001-00008/Workers’ Compensation $  2,600 $ 3,139.11

003-001-00009/Other Expenses $ 80,084.45 $ 89,545.31

003-001-00013/Medical Reserve Corp $ 13,912.27 $  6,914.09

003-001-00016/NACCHO $  5,000 $  4,576.46

003-001-00017/WPCLF $   0 $ 67,770.25

003-001-99991/Real Estate Fees $  7,200 $ 11,400

003-001-99992/Mobile Home Fees $  300 $  150

003-001-99993/Rollback Fees $  250 $  280

003-001-99994/Pldg WF #2 Timber Rd $   0 $  248.24

003-001-99995/Blue Creek Wind Farm $   0 $  219

 

IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 005)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2104 estimated revenue and appropriations in the Special Health Fund (Fund 005), to-wit;

Fund/Dept/Account                                        Estimated Revenue          Amended Estimated Revenue

005-001-10001/Restaurant Fees $ 34,000 $ 40,000

 

Fund/Dept/Account                                        Appropriation                    Amended Appropriation

005-001-00001/Salaries-Employees $ 26,051.40 $ 28,800

005-001-00002/State Remittance $ 3,328.60 $ 3,300

005-001-00004/Other Expenses $  4,620 $ 9,000

 

IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 041)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2104 estimated revenue and appropriations in the WIC Fund (Fund 041), to-wit;

Fund/Dept/Account                                        Estimated Revenue          Amended Estimated Revenue

041-001-10001/Sewage Permit $ 83,599 $ 86,333

 

Fund/Dept/Account                                      Appropriation                    Amended Appropriation

041-001-20141/Salaries-Employees $ 71,476 $ 75,781.96

041-001-20143/Travel $ 3,000 $ 3,374

041-001-20146/Phone $ 1,150 $ 1,175.78

IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 280)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2104 estimated revenue and appropriations in the Sewage Permit Fund (Fund 280), to-wit;

Fund/Dept/Account                                        Estimated Revenue          Amended Estimated Revenue

280-001-10001/Sewage Permit $ 10,150 $ 8,900

 

Fund/Dept/Account                                         Appropriation Amended Appropriation

280-001-00001/Salaries $ 6,000 $ 10,560

280-001-00002/Fringes $ 1,500 $ 3,200

280-001-00004/Other Expenses $ 1,500 $  400

 

IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 281)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2104 estimated revenue and appropriations in the Private Water System Fund (Fund 281), to-wit;

Fund/Dept/Account                                         Estimated Revenue          Amended Estimated Revenue

281-001-10001/Private Water System $ 9,000 $ 20,000

 

Fund/Dept/Account                                            Appropriation            Amended Appropriation

281-001-00001/Salaries-Employees $ 2,000 $ 13,200

281-001-00002/Fringes $ 1,000 $ 4,000

281-001-00004/Other Expenses $ 6,000 $ 8,800

AUDIT COMMITTEE

The Commissioners hosted the quarterly Audit Committee meeting. Those in attendance were Claudia Fickel, Jennifer Wiswell, Carol Temple, Robin Dobbelaere, Marsha Yeutter, Lou Ann Wannemacher, Cindy Peters and Jayme Landers. Ms. Fickel reviewed the State Auditor’s management letter and reported all the findings have been addressed except for item number four (it was noted that County Court is currently working to correct). Ms. Fickel announced that Plattenburg and Associates is the IPA that will be doing our audit this year. They have subcontracted Charles Harris and Associates to do the work. The audit is set to begin in March for FY 2013. We have a five-year contract with Plattenburg. Ms. Fickel stated the cost may be slightly lower than last year; however, the Auditor of State will review and approve the audit, for which there will be a fee.

In reviewing the financial reports, the General Fund revenue was up 14% from 2012 and expenses were up 7.63%. Sales tax was also up from 2012. Ms. Wannemacher reported real estate tax collection went well with 86% being collected. She noted the amount billed out was significantly higher than for 2012 (billed in 2013). The additional amount was due to a 14% overall increase in valuation of property.

A third wind farm development may begin construction in 2015. National Wind is planning a 50-turbine farm located in Blue Creek and Latty Townships.

The Commissioners announced they will be taking bids for the two lots located west of the old jail building. County employee parking at the new lot located beside Hometown Pizza was discussed. Ms. Fickel suggested the Commissioners consider keeping at least two sides of the Courthouse square available for employee parking.

The next quarterly audit committee meeting will be held in the Commissioners’ Office on Monday, April 28, 2014, at 11:00 a.m.

 

MEETING NOTES OF APPOINTMENTS

Claudia Fickel, County Auditor - Ms. Fickel reviewed the FY 2012 state audit findings. It was noted all have been addressed and corrections will be made to avoid repeat findings.

Jim Langham, Paulding Progress - Mr. Langham met with the Commissioners to discuss the sale of two lots west of the old jail. The Commissioners noted the lots were purchased several years ago in anticipation of expanding the jail. They commented the lots are no longer useful to the County. Bids will be due in the Commissioners’ Office by 10:00 a.m. on Wednesday, March 12. The bid will be awarded on Monday, March 17 at 9:00 a.m.

Randy Shaffer, EMA Director - Mr. Shaffer reported he has secured all but four signatures on the January 2012, Commissioners’ journal pages. He will attempt to get the remaining signatures. Mr. Shaffer then noted the state has approved the list of dangerous animal committee members he submitted. He will schedule a meeting of this committee and provide information folders for members. Mr. Shaffer reported he has been working with the phone company on recent late charges. He also clarified a bill received from Canon that was dated January 2013. Mr. Shaffer and the Commissioners discussed the Paulding County Comprehensive Safety Plan. The plan was written several years ago by a former County Administrator. Mr. Shaffer noted a statewide tornado drill is usually set for April or May. He suggested the County coordinate two drills per year with the local schools. The Commissioners emphasized the importance of the exercise scheduled for June. Mr. Shaffer then requested the Commissioners consider providing his office with a part time clerical position. He contends that he would have more time to plan trainings and do his duties if he had assistance with paperwork. Mr. Shaffer noted the position would need to be at least 20 hours a week to qualify for reimbursement from state grant dollars. He also commented a part-time person was allowed for in the 2014 budget.