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Commissioners' Journal Feb. 24 PDF Print E-mail
Wednesday, March 05, 2014 5:19 PM

Commissioners’ Journal February 24, 2014

This 24th day of February, 2014, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Fred Pieper and Nola Ginter, Clerk.


A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:46 a.m. with the Paulding County Senior Center director to discuss personnel matters. The motion was seconded by Mr. Fred Pieper. All members voting yea.

At 8:56 a.m. all members present agreed to adjourn the executive session and go into regular session.



Claudia Fickel, County Auditor - Ms. Fickel reported she has decided to reduce her conveyance fees. She also reported a healthy General Fund cash balance.

Randy Shaffer, EMA Director - Mr. Shaffer met with the Commissioners for an EMA update. He inquired as to Fund 079 appropriation and the Commissioners informed him the first half allocation has been appropriated as of today. Mr. Shaffer then discussed sandbagging. He noted the EMA is not legally obligated to fill sandbags or deliver them. Mr. Shaffer noted the sandbags cost roughly 26 cents each. Sand for filling them is being stored at the Engineer’s facility. Mr. Shaffer suggested volunteers could fill the bags and have them ready for distribution when needed. He reported having calls inquiring about the availability of sandbags as the weather breaks and the snow thaws. Mr. Shaffer told the Commissioners he had been referring sandbag inquiries to the Engineer’s Office. Mr. Shaffer advised the Commissioners that he could make available NOAH weather radios to local residents and businesses. If necessary, he said he would be happy to set a day to program weather radios for users. The subject of acquiring part-time administrative assistance was again discussed. The Commissioners emphasized being able to justify the increase in the budget. Mr. Shaffer offered to acquire the staffing levels of other EMA agencies from the state. Commissioner Klopfenstein had questions about a couple of bills Mr. Shaffer had presented for payment. He also asked the status of the LEPC contract. Mr. Shaffer said he was still working on it. The Commissioners asked that Mr. Shaffer schedule a fire drill and a tornado drill at the Courthouse. Mr. Shaffer then reminded the Commissioners there is a fairly new defibrillator on the main floor of the Courthouse. He pointed out that several employees need to be trained on its use. He suggested a sign-up sheet for volunteers to take the training. Commissioner Klopfenstein mentioned the recent AM training in Van Wert County. Mr. Shaffer acknowledged he had received the flyer and had forwarded it on to various entities. He also reported the weather service spotter training has been regionalized. Mr. Shaffer reported he recently attended a Norfolk & Southern Railroad meeting. Mr. Shaffer noted he is attempting to schedule an exercise at Mercer/Landmark in Payne soon. Commissioner Zartman advised Mr. Shaffer that the County Engineer will not be coordinating the sandbagging. He agreed to store the sand and will bill the EMA for its replacing.

Carolyn Gross - Ms. Gross met briefly with the Commissioners regarding damage to her car while parked on the north side of the Courthouse. The high winds blew the Courthouse garbage containers into the passenger side of her car, denting it. The Commissioners asked that she speak to the county’s insurance agent to see if the County has an obligation for repairs.

Kris Gerken, Huntington Insurance - Mr. Gerken met with the Commissioners, Cindy Peters, Michelle Stahl (library), and Bill Edwards (health department) to discuss the impact of the Affordable Health Care Act will have on health insurance premiums. He explained the advantage of being able to secure group rates. Mr. Gerken also explained Form Fire. Form Fire is a software system that handles medical history data. The data is secure and housed by Form Fire. Insurance companies may access the information (by employer) and use it to quote rates. Mr. Gerken strongly suggested utilizing Form Fire to eliminate the need to complete history data for individual companies. Once your information is on Form Fire, you need only update it annually. Mr. Gerken reminded the group that May is open enrollment month and June is renewal month for the County plan. He suggested Form Fire information be completed by March 7. Employees who waive the health insurance but want the life insurance will need to complete the data as well.