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Commissioners' Journal March 26 PDF Print E-mail
Monday, April 07, 2014 6:50 PM

Commissioners’ Journal March 26, 2014

This 26th day of March, 2014, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Fred Pieper and Nola Ginter, Clerk. Absent: Tony Zartman.

MEETING NOTES OF APPOINTMENTS

Cindy Wilson, Office Solutions; Robin Dobbelaere, Juvenile/Probate Court - Ms. Wilson presented quotes for office furniture and filing cabinets for Juvenile/Probate Court’s office area. The plans allow for workstations for two clerical employees, with a separate quote for the filing area.

 

Al Griffiths - Mr. Griffiths met with the Commissioners to discuss their plans for the two lots next to the old jail. The Commissioners had put the lots up for bid and rejected the bid they received last week. Mr. Griffiths has an interest in the parcels for parking purposes. He asked the Commissioners to keep him in mind should they chose to re-bid or lease the properties.

 

Claudia Fickel, County Auditor - Ms. Fickel distributed the March Sales Tax Revenue report and the General Fund Receipts and Expenses reports for February. Sales tax was up from February by $5,061.09; and also up from the four-year average (2010-13) by $19,576.93. General Fund receipts were up from January by $932,203.38 due to first half tax settlement, which can occur either in February or March. General Fund expenses were down from January by $6,190.99; however, up from last year by $23,157.16 and also up from the four-year average by $114,061.36. Ms. Fickel noted post cards had been sent to residents who purchased tags last year and may have forgotten to get then for 2014, which has triggered additional sales. She then reported the homestead applications will be accepted until June 2 and complaints against property tax calculations are due to the Board of Revisions by 4:30 p.m. on March 31. She encourage taxpayers to call her office with any questions. Ms. Fickel reminded the Commissioners that Plattenburg CPA firm has begun the audit process. She then discussed the status of the Courthouse interior painting project.

 

Liz Keel, MVPO, CHIP Coordinator - Ms. Keel initiated an appointment with the Commissioners to discuss CHIP (Community Housing Impact Program) with the Commissioners. CHIP funds the improvement of homes for qualified homeowners. The amount funded is a deferred loan, which is forgivable over a several-year period, provided the homeowners remain in the home. At the end of the designated period of time, a percentage of the loan is recaptured from the homeowners. Ms. Keel presented a request for forgiveness from homeowners who recently divorced. The Commissioners will consider the request and make a decision at a later date.

 

Corey Walker, Defiance/Paulding Counties Consolidated JFS - Mr. Walker met briefly with the Commissioners to update them on the progress at the Paulding County building on Dooley Drive. He also reported on the current status of the One Stop/Accent office.

 

Jeff Hollis, All Trades Historical Restoration - Mr. Hollis and the Commissioners spoke via telephone to exchange updates on the Courthouse interior painting project. Commissioner Klopfenstein noted there are several items on a ‘punch list’ that would need attention. Mentioned were: moving files and other office furniture to paint the walls behind them; protecting the flooring while moving heavy objects; and the repair of the walls before painting. Mr. Hollis agreed to convey these concerns to his painting project supervisor.

 

EXECUTIVE SESSION

A motion was made by Mr. Fred Pieper to go into executive session at 8:04 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.

At 8:36 a.m., all members present agreed to adjourn the executive session and go into regular session.

 

IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 013)

Mr. Fred Pieper moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2104 Annual Appropriation by appropriating the following in the Ditch Maintenance-Soil & Water Conservation District Fund (Fund 013)

013-001-00011/Ditch Maintenance-SWCD/Other Expenses          AMOUNT: $4,000

 

IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 032)

Mr. Fred Pieper moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2104 Annual Appropriation by appropriating the following in the Certificate of Title Fund (Fund 032)

032-001-00004/Certificate of Title/Contracts/Services          AMOUNT: $12,000

 

IN THE MATTER OF AUTHORIZING THE PAULDING COUNTY ENGINEER TO ADVERTISE FOR BIDS FOR THE 2014 JOINT CHIP SEAL PROJECTS

Mr. Fred Pieper adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize Travis McGarvey, Paulding County Engineer, to advertise in a paper of general circulation within the County for two consecutive weeks for bids for the 2014 Joint Chip Seal Projects

 

IN THE MATTER OF ENTERING INTO AN AGREEMENT WITH PLATTENBURG CERTIFIED PUBLIC ACCOUNTANTS

Mr. Fred Pieper adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby enter into an agreement with Plattenburg Certified Public Accountants, Cincinnati, for the purpose of preparing a Schedule of Federal Assistance as required for the County’s A-133 Single Audit; and be it

FURTHER RESOLVED, the fee for this service will be $2,000 to $2,500 for each year and billings will be made monthly, payable upon presentation.