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Commissioners' Journal March 31 PDF Print E-mail
Monday, April 07, 2014 6:53 PM



Commissioners’ Journal March 31, 2014



This 31st day of March, 2014, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Fred Pieper and Nola Ginter, Clerk. Absent: Roy Klopfenstein



Claudia Fickel, County Auditor - Ms. Fickel reported she had attended a meeting recently where HB 337 was discussed. HB 337 addresses the possibility of creating a 5% reserve for County’s General Funds. Ms. Fickel will gather more information and report on her findings at a later date.


Brenda Crawford, Board of Elections - Ms. Crawford announced that absentee voting hours begin on April 1, 2014. The Ohio Secretary of State has mandated that all Boards of Elections have uniform absentee voting hours from 8:00 a.m. to 5:00 p.m. Lunch breaks will need to be alternated to allow for one Republican and one Democrat to be in the office at all times to assist voters if necessary. Ms. Crawford noted there will be two additional hours each day the office will need to be staffed. The Secretary of State has also directed the Boards of Elections be open the Saturday prior to election day. Ms. Crawford indicated the scheduling of workers will be challenging, especially the last three weeks in April. She also reported she is working on the security plan directives from the Secretary of State. During a discussion about testing the voting units, Ms. Crawford commented it is best if the units can be tested at the same time. In other business, Ms. Crawford (representing the Garden Club) indicated she would be happy to assist with a landscaping project on the Courthouse square.


Jerry Zielke, Paulding County Economic Development - Mr. Zielke presented RLF paperwork for signatures. The Economic Development office will generate a letter to request the issuance of a check.


Randy Shaffer, EMA Director - Mr. Shaffer met with the Commissioners at their request. Commissioner Zartman informed Mr. Shaffer that he had communicated with the other Commissioners regarding last week’s meeting. He told Mr. Shaffer he would have recommended, at the very least, an administrative leave of absence. Mr. Zartman added that he was very upset with Mr. Shaffer verbalizing his disagreement with the Commissioners’ decision to investigate an alternative radio system and to apply for a change in the frequency with the FCC. Commissioner Zartman then presented Mr. Shaffer with completed disciplinary action paperwork for Mr. Shaffer’s review and signature. Mr. Zartman then explained his stand on the current radio system, comparing it to the MARCS information provided by the Motorola representative. Mr. Shaffer voiced his concerns about the expense of the radios, the user fee, and the dollars the county already has invested in the current system. Mr. Zartman assured Mr. Shaffer that there would be no ‘forcing’ county emergency entities to switch over to the MARCS system. The EMA tower can still be utilized for those who chose not to use the MARCS system. Commissioner Zartman told Mr. Shaffer the Sheriff’s Office is not satisfied with the current radio system, due to dead spots and busy signals. The ultimate goal is to ensure the safety of the Sheriff’s deputies and also the first responders. Mr. Shaffer stated he would like to be present at any emergency radio communications meetings. Commissioner Zartman related there are various department heads who refuse to attend meetings if Mr. Shaffer is present, stating there is never any progress toward solving the issues. Mr. Shaffer agreed he needs to concentrate on trainings and meeting deadlines for paperwork and grant work. He added the current radio system was meant to communicate countywide and is an interoperable system, designed for complete interaction. Mr. Shaffer also noted there are changes that could be made to the current system to expand its use. Mr. Shaffer agreed no changes should be made if the Commissioners are leaning towards the MARCS system for the Sheriff’s Office. Returning to the subject of the application to the FCC to change frequency, Commissioner Zartman commented it was his understanding that W D Miller of Lima Radio had made a telephone call to the FCC, stating he was representing the Paulding County EMA. His intent was to put a halt to the frequency application process. Mr. Zartman once again questioned Mr. Shaffer, asking if he had suggested that Mr. Miller make the phone call. Mr. Shaffer said he had spoken to Mr. Miller, but denied asking Mr. Miller to intervene in the Commissioners’ application efforts. Mr. Zartman then discussed the January 2012 journal pages on which Mr. Shaffer was to secure signatures. There is still a signature missing and Mr. Shaffer stated he had tried to locate the official for his signature, but was unable to track him down. Commissioner Zartman then questioned Mr. Shaffer about the request for state reimbursement for the EMA, stating the last payment received was in August of 2013. Mr. Shaffer claimed he has been completing the paperwork on a quarterly basis. Mr. Zartman requested documentation of the requests for the 3rd and 4th quarters of 2013. The Commissioners strongly suggested monthly requests to keep the EMA fund balance strong. Commissioner Zartman asked Mr. Shaffer the status of the FY 2011 SHSP (State Homeland Security Program) grant. Mr. Shaffer presented the grant agreement and explained this grant is for $20,820 and must be used by April 30, 2014. Mr. Shaffer would like to purchase gas meters for fire departments and EMA and presented an estimate from IE Monitoring Instruments for the purchase of nine meters. Commissioner Zartman asked Mr. Shaffer about the LEPC exercise which is to be held at the Mercer Landmark facility in Payne. May 18 is the tentative date. Mr. Shaffer reported he has been trying to contact Ben Snyder (corporate representative) to secure the date. The final issue brought to Mr. Shaffer’s attention was concerning a missing gas receipt from Marathon. Mr. Shaffer indicated he is trying to get a duplicate receipt. Commissioner Zartman emphasized prioritization on Mr. Shaffer’s part. He also strongly encouraged Mr. Shaffer to follow through and keep closer tabs on time lines for grants and training.


Mr. Fred Pieper moved to adopt the following resolution;

WHEREAS, Ohio local communities are in continuing need of support for vital road, bridge, sewer, water and other infrastructure projects; and

WHEREAS, Ohio has in place a state program of support for local communities which not only helps to fund infrastructure projects, but also creates large numbers of construction and allied jobs; and

WHEREAS, the Ohio State Capital Improvements Program has successfully provided support for more than 11,500 such projects and resulting job creation since its inception in 1987; and

WHEREAS, Paulding County has been able to complete 132 projects (total assistance of $17,837,464) to the benefit of Paulding County residents and its economic climate; and

WHEREAS, Issue 1 on the May 6, 2014, statewide ballot provides Ohio voters with the opportunity to renew the program by authorizing issuance of $1.875 billion in capital improvement bonds; and

WHEREAS, no new taxes are required to fund repayment of the bonds; now, therefore

BE IT RESOLVED by the Board of County Commissioners of Paulding County, Ohio:

THAT, this Board of County Commissioners declares its support for State Issue 1, and urges Ohio voters to cast their votes in support of continuing the infrastructure improvement and job creation Issue 1 will foster; and

THAT, this Board of County Commissioners hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board; and that all deliberations of this Board which resulted in this formal action were taken in meetings open to the public in full compliance with applicable legal requirements, including ORC 121.22.