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Commissioners' Journal April 23 PDF Print E-mail
Monday, May 05, 2014 10:42 AM

Commissioners’ Journal April 23, 2014

This 23rd day of April, 2014, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Fred Pieper and Nola Ginter, Clerk.

 

MEETING NOTES OF APPOINTMENTS

Aaron Timm, Engineer’s Office - Mr. Timm met with the commissioners to discuss the advertising of and specifications for the county parking lot.

 

Lonnie Miller, Paulding County Fair Board - Mr. Miller requested permission to change the locks on a the EMA office doors at the OSU Extension Building during fair week to provide the security necessary. He assured the commissioners the change would be reversed when fair week is over. Keys to the different locks will be provided to certain county personnel and elected officials in the event they need access to the office. Mr. Miller then asked about the progress on the repairs to the power pole and wiring at the fairgrounds, stating there will be 4-H members on the fairgrounds the first Saturday in May, cleaning the grounds. The commissioners will follow up.

 

Kris Gerken and Kim Oliver, Huntington Insurance - Mr. Gerken and Ms. Oliver presented the June 1, 2014, county employee health insurance benefits renewal packet. Mr. Gerken noted that two insurance companies provided competitive quotes. Medical Mutual included and HSA option with its renewal. Anthem/CEBCO also provided a quote. Mr. Gerken will return Monday, April 28, at 10 a.m. to meet with the insurance committee and make his recommendation.

 

Brenda Crawford, Election Board - Ms. Crawford discussed the election board’s generator needs for the primary election day May 6. She provided the commissioners with a listing of all polling locations which included contact names, phone numbers, and their generator availability information. Ms. Crawford then reminded the commissioners to make sure the radios are available one week before the election. She also reminded commissioners May 5 is the last day for independent candidates to register for the primary election.

 

Corey Walker, Defiance/Paulding County Consolidated JFS - Mr. Walker presented agency payroll paperwork for the commissioners’ signatures. He reported the Dooley Drive location for the Paulding JFS branch should be ready for occupancy in two-three weeks.

EXECUTIVE SESSION

A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:02 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Fred Pieper. All members voting yea.

At 8:28 a.m. all members present agreed to adjourn the executive session and go into regular session.

 

IN THE MATTER OF RECEIVING AND AWARDING QUOTES FOR GENERAL OBLIGATION NOTES

This 23rd day of April, 2014, the Board of County Commissioners received quotes from County banking institutions to borrow funds in the amount of $32,573.93 for the CIC #2, to-wit:

Local Bank                         Interest Rate     Interest Payment

State Bank & Trust               1.40%               $462.36

Antwerp Exchange Bank       1.50%               $488.61

First Financial Bank              1.96%                $647.32 (Attorney Documentation Fee $500)

A motion was made by Mr. Roy Klopfenstein to accept the quote from State Bank & Trust for a general obligation note at an interest rate of 1.40%, with no penalty for early payment; and be it

RESOLVED, that the Board of County Commissioners does hereby authorize any two of the three Commissioners to sign the note. The note will be for one year with the Prosecutor’s opinion to be included.

 

IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 008)

Mr. Fred Pieper moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2104 Annual Appropriation by appropriating the following in the Auditor-Real Estate Assessment Fund (Fund 008), to-wit;

008-001-00013/Auditor-Real Estate Assessment/Equipment     AMOUNT: $15,445

 

IN THE MATTER OF INCREASING THE REVENUE IN THE SHSP FY 2011 FUND (FUND 225)

Mr. Fred Pieper moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to increase the revenue in the 2013 Annual Appropriation in the SHSP FY 2011 Fund (Fund 225), to-wit;

225-001-10000/SHSP FY 2011/Grant Proceeds     Current Appropriation:     $20,819.70

Change (+ or -)     +____  .30

New Appropriation     $20,820.00

 

IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 225)

Mr. Fred Pieper moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2104 Annual Appropriation by appropriating the following in the SHSP FY 2011 Fund (Fund 225), to-wit;

225-001-00001/ SHSP FY 2011/Other Expenses      AMOUNT: $20,820

 

IN THE MATTER OF CREATING NEW REVENUE AND EXPENSE LINE ITEMS IN FUND 225

Mr. Fred Pieper moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create new revenue and expenses line items in the SHSP FY 2011 Fund (Fund 225) and appropriate; to-wit:

Revenue Line Item: 225-001-99999 Advances In

Expense Line Item: 225-001-99999 Advances Out

 

IN THE MATTER OF ADVANCING FUNDS TO THE SHSP FY 2011 FUND (FUND 225)

Mr. Fred Pieper moved to adopt the following resolution:

WHEREAS, SHSP FY 2011 is a grant from the Ohio Emergency Management Agency to be utilized for the purchase of supplies or equipment related to homeland security; and

WHEREAS, it is necessary to make an advancement from the General Fund to cover expenses until receipt of the grant payment; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to;

ADVANCE: $20,820 FROM: 001-001-99999/General Fund/Commissioners/Advances Out

TO: 225-001-99999/SHSP FY 2011/Advances In

be it FURTHER RESOLVED, that upon receipt of grant payment, $20,820 will be paid into General Fund/Commissioners/Advances Out (001-001-99999).