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Commissioners' Journal May 28 PDF Print E-mail
Thursday, June 05, 2014 9:28 AM

Commissioners’ Journal May 28, 2014

This 28th day of May, 2014, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Fred Pieper, and Nola Ginter, Clerk.

MEETING NOTES OF APPOINTMENTS

Scott Strahley, RCAPP; Dave Cline, Sheriff’s Office – Mr. Cline began by assuring the Commissioners he hasn’t dropped the ball on the electric consumption issue at the Sheriff’s Office. Mr. Strahley and Mr. Cline have both been studying the problem and have come up with a combination of issues. The building has eight compressor units on the roof. They HVAC system is controlled by a computer program. Smith-Boughan Mechanical Services have the maintenance contract. The compressors are set to kick off and on based on the computer settings. Smith-Boughan had made adjustments to the equipment to lengthen its lifespan, which pulls on the electricity. The computer system is set based on the jail being occupied and is almost impossible to regulate the temperature by room with the current duct work. The room that houses the computer server needs to be cool. Commissioner Zartman suggested that maybe wall units could be used for offices that are currently occupied. Mr. Strahley commented the kilowatt usage has spiked during the summer and winter over the past years. Mr. Strahley suggested that the computer system be “tweaked” to see if it could result in a difference in watt usage.

 

Jason Landers, Paulding County Sheriff – Sheriff Landers and the Commissioners discussed the EMA vehicle and its equipment needs. The Sheriff also noted he may try to use a MARCS radio in the inmate transport vehicle to get better reception while crossing county lines.

 

Claudia Fickel, County Auditor – Ms. Fickel presented the sales tax revenue report for May. She noted sales tax received in May was up from April and the four-year average. April General Fund receipts were down from March and expenses were up. She reminded them the deadline for the Homestead applications is June 2. She also noted a nice increase in conveyance fee collection ($21,000) from 2013 to 2014.

 

Ryan Mapes, PCSWCD – Mr. Mapes presented the Ditch Maintenance Report for 2014-2015 as required by Ohio Revised Code 6137.06. This report contains the condition of the ditches that have been petitioned for maintenance. There are 109 ditches in Paulding County that are in this program. The report contains their historical data, estimated collections for 2014, current and future work to be done, and estimated cost of work. Joint County Ditch Assessment with Van Wert, Putnam and Defiance counties are also included in this report. (See resolution below.) Mr. Mapes noted the office’s newly painted walls look nice and the staff appreciates the recent cleaning of the ducts.

 

EXECUTIVE SESSION

A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:13 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Fred Pieper. All members voting yea.

At 8:28 a.m. all members present agreed to adjourn the executive session and go into regular session.

 

IN THE MATTER OF CREATING A NEW EXPENSE LINE ITEM IN FUND 001-030

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create a new expense line; to-wit:

Expense Line Item: 001-030-99999 General Fund/Insurance/Loss Control/Transfers Out

 

IN THE MATTER OF MODIFYING THE 2014 ANNUAL APPROPRIATION (FUND 001-030)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2014 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds, to-wit;

FROM: 001-030-00001/General Fund/Insurance/Loss Control/CORSA

TO: 001-030-99999/General Fund/Insurance/Loss Control/Transfers Out    AMOUNT: $27,959

 

IN THE MATTER OF MODIFYING THE 2014 ANNUAL APPROPRIATION (FUND 079)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2014 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds, to-wit;

FROM: 001-030-99999/General Fund/Insurance/Loss Control/Transfers Out

TO: 079-001-99999/Emergency Management Agency/Transfers In    AMOUNT: $27,959

 

IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 079)

Mr. Roy Klopfenstein moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2014 Annual Appropriation by appropriating to the Emergency Management Agency Fund (Fund 079), to-wit;

079-001-00011/Emergency Management Agency/Other Expenses    AMOUNT: $27,959

 

IN THE MATTER OF REQUESTING THE AUDITOR TO COMPLETE A CERTIFICATE OF ESTIMATED PROPERTY TAX REVENUE

Mr. Roy Klopfenstein moved to adopt the following Resolution:

WHEREAS, the Board of County Commissioners concur that it is necessary to levy a tax in excess of the ten (10) mill limitation for the benefit of Paulding County for current operating expenses of the Paulding County Carnegie Library as defined in Section 5705.03, 5705.23 of the Ohio Revised Code; and

WHEREAS, Amended Substitute House Bill 198, effective March 31, 2003, requires the County Auditor’s Certification of Estimated Property Tax Revenue to be filed with the Board of Election with any resolution or ordinance directing the Board to submit a tax issue to the electors; and

WHEREAS, it is necessary to renew an existing levy of 1.25 mills for current operating expenses of the Paulding County Carnegie Library to be placed on the ballot at the November 4, 2014, election for a period of five (5) years being 2014, 2015, 2016, 2017, and 2018, to be collected in 2015, 2016, 2017, 2018 and 2019; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby request that the Paulding County Auditor issue a Certificate of Estimated Property Tax Revenue to certify the total current tax valuation of the aforementioned levy and the dollar amount of revenue that would be generated by 1.25 mills.

 

IN THE MATTER OF REQUESTING THE AUDITOR TO COMPLETE A CERTIFICATE OF ESTIMATED PROPERTY TAX REVENUE

Mr. Roy Klopfenstein moved to adopt the following Resolution:

WHEREAS, the Board of County Commissioners concur that it is necessary to levy a tax in excess of the ten (10) mill limitation for the benefit of Paulding County for current operating expenses of the Paulding County Carnegie Library as defined in Section 5705.03, 5705.23 of the Ohio Revised Code; and

WHEREAS, Amended Substitute House Bill 198, effective March 31, 2003, requires the County Auditor’s Certification of Estimated Property Tax Revenue to be filed with the Board of Election with any resolution or ordinance directing the Board to submit a tax issue to the electors; and

WHEREAS, it is necessary to renew an existing levy of 1.50 mills for current operating expenses of the Paulding County Carnegie Library to be placed on the ballot at the November 4, 2014, election for a period of five (5) years being 2014, 2015, 2016, 2017, and 2018, to be collected in 2015, 2016, 2017, 2018 and 2019; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby request that the Paulding County Auditor issue a Certificate of Estimated Property Tax Revenue to certify the total current tax valuation of the aforementioned levy and the dollar amount of revenue that would be generated by 1.50 mills.

 

IN THE MATTER OF REQUESTING THE AUDITOR TO COMPLETE A CERTIFICATE OF ESTIMATED PROPERTY TAX REVENUE

Mr. Roy Klopfenstein moved to adopt the following Resolution:

WHEREAS, the Board of County Commissioners concur that it is necessary to levy a tax in excess of the ten (10) mill limitation for the benefit of Paulding County for current operating expenses of the Paulding County Carnegie Library as defined in Section 5705.03, 5705.23 of the Ohio Revised Code; and

WHEREAS, Amended Substitute House Bill 198, effective March 31, 2003, requires the County Auditor’s Certification of Estimated Property Tax Revenue to be filed with the Board of Election with any resolution or ordinance directing the Board to submit a tax issue to the electors; and

WHEREAS, it is necessary to renew an existing levy of 1.75 mills for current operating expenses of the Paulding County Carnegie Library to be placed on the ballot at the November 4, 2014, election for a period of five (5) years being 2014, 2015, 2016, 2017, and 2018, to be collected in 2015, 2016, 2017, 2018 and 2019; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby request that the Paulding County Auditor issue a Certificate of Estimated Property Tax Revenue to certify the total current tax valuation of the aforementioned levy and the dollar amount of revenue that would be generated by 1.75 mills.

 

IN THE MATTER OF REQUESTING THE AUDITOR TO COMPLETE A CERTIFICATE OF ESTIMATED PROPERTY TAX REVENUE

Mr. Roy Klopfenstein moved to adopt the following Resolution:

WHEREAS, it is necessary to renew an existing levy of 1 mills on behalf of the Paulding County Board of Development Disabilities to be placed on the ballot at the November 4, 2014, election for a period of five (5) years being 2014, 2015, 2016, 2017, and 2018, to be collected in 2015, 2016, 2017, 2018, and 2019; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby request that the Paulding County Auditor issue a Certificate of Estimated Property Tax Revenue to certify the total current tax valuation of the aforementioned levy and the dollar amount of revenue that would be generated by 1 mills.

 

IN THE MATTER OF ACCEPTING THE PAULDING COUNTY ENGINEER’S DITCH MAINTENANCE REPORT AND APPROVING DITCH MAINTENANCE ASSESSMENTS FOR 2014-2015

Mr. Fred Pieper moved to adopt the following resolution:

WHEREAS, on May 28, 2014, the Commissioners accepted the Ditch Maintenance Report prepared by the Paulding Soil & Water Conservation District and reviewed by the Paulding County Engineer pursuant to Section §6137.06 of the Ohio Revised Code; and

WHEREAS, the ditch maintenance assessment during the year of 2014-2015 was included in the Ditch Maintenance Report; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby accept the Paulding County Engineer’s Ditch Maintenance Report and approve the ditch maintenance assessment included in said report for the year 2014-2015.